171439 - Administrative Support - Department of Health and Wellness - Temporary

The Department of Health and Wellness is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

The main purpose of this position is to provide senior administrative support services to the Provincial Chief of Nursing, Professional Practice & System Integration and to the Director of Workforce. This position provides high level support and resource to approximately 7 staff. This includes daily administrative support and office operation as well as financial and information management. The position is required to work independently and make decisions when dealing with other staff, divisions, and facility management issues.

Duties include:

• Efficient organization and maintenance of the Chief/Director's calendars, scheduling meetings and appointments, and resolving conflicts which arise by rescheduling commitments;
• Reviewing incoming mail (including electronic mail), evaluating correspondence and highlighting high priority items to the Chief's and the Director's attention. Assisting with timely follow up on items requiring response from the Chief and/or Director.
• Drafting memos, letters or other correspondence from verbal or written instructions while coordinating timely, effective flow of information within the division/department and with other entities;
• Coordinate meeting logistics by scheduling meetings, booking meeting space, set up A/V equipment, preparing agendas and recording minutes as required and ensuring the Chief/Director has meeting materials in advance;
• Maintain a filing system, maintain and operate office equipment and order office supplies.
• Assist in onboarding new staff (i.e. preparing orientation paperwork, arranging for computers, phone, workspace equipment, etc.)
• Prepare accounts payable invoices for processing, including checking invoices for accuracy, signing authority, and coding;
• Receive visitors and incoming calls and redirect to the proper channel;
• Liaise with Creative Services regarding production of reports, brochures and public information
• Support Workforce staff with various office related needs (i.e. submission of maintenance requests, ordering supplies, etc.)
• Other duties as required.

Minimum Qualifications:

• Successful completion of a recognized secretarial program/Office studies course. University degree would be an asset.
• Demonstrated equivalency will be considered
• Extensive secretarial experience and considerable experience at a senior level.
• Excellent communication and interpersonal skills.
• Working knowledge of Microsoft Office suite (Word, Excel, and PowerPoint) & Outlook 365, Microsoft teams, Oracle, internet browsers.
• Excellent organizational skills and the ability to work independently without close supervision.
• A high degree of proficiency in English correspondence (editing and composing correspondence).
• Effective organizational, time management, interpersonal and communication skills.
• An ability to multi-task and work independently under a demanding workload.
• Exceptional attention to detail.
• Excellent attendance and work record.
• The successful applicant must submit a satisfactory Criminal Record Check prior to beginning employment.

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to

IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE.

Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone

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