171397 - Administrative Assistant - Department of Health and Wellness - Temporary

The Department of Health and Wellness is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

This position provides confidential senior secretarial and administrative services to the Deputy Minister of Health and Wellness. This position will also provide occasional support to the Minister of Health of Wellness.

Duties included but not limited to:

• Receiving all visitors and incoming calls to the Deputy Minister's Office, and redirecting to the proper channel.
• Reviewing all Deputy Minister's incoming mail (including electronic mail), evaluating correspondence and highlighting key points. Re-directing correspondence per Deputy Minister's instructions and maintain follow-up.
• Drafting memos, letters or other correspondence from verbal or written instructions.
• Preparing agendas and recording minutes for Senior Management meetings.
• Monitoring Deputy Minister schedule by arranging and confirming appointments, meetings and social events. Providing the Deputy Minister with background material relating to same.
• Maintaining close contact and a positive working relationship with Departmental personnel, and in particular, Departmental senior management team.
• Assisting the Deputy Minister and department staff in business related interactions with all levels of governments, respective agencies, and private sector.
• Interpreting legislation, departmental policies and programs when appropriate.
• Coordinating all travel and accommodation arrangements for the Deputy Minister and preparing and submitting travel claims.
• Order office supplies and issue Local Purchase Orders.
• Maintaining filing system.
• Perform other duties as required.

Minimum Qualifications:

• Successful completion of a recognized secretarial program/Office studies course or University degree.
• Extensive secretarial experience in providing administrative support to senior positions.
• Demonstrated equivalency will be considered
• Excellent interpersonal and written communication skills; strong attention to detail is critical.
• Must have a good working knowledge of legislation, department policies and programs.
• Working knowledge of Microsoft Office suite (Word, Excel, and PowerPoint) & Outlook 365, Microsoft teams, internet browsers.
• Excellent organizational skills and the ability to work independently without close supervision.
• A high degree of proficiency in English correspondence (editing and composing correspondence).
• Effective organizational and time management skills.
• Acceptable Criminal Records Check, including vulnerable sector check & good previous work and attendance record.

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to

IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE.

Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone

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