Tax Specialist

POSITION SUMMARY

Reporting to the Corporate Services Manager, the Tax Specialist is responsible for the maintenance of the tax and assessment subsystem and related land title changes, assessment change, by-law maintenance pertaining to land, processing the annual tax levy, and when required, preparation of tax notifications and the transfer of utilities to tax. The maintenance of the accounts receivable activities in the tax system and approval of generated tax certificates are also duties of this position.

COMPENSATION

• 2025 wage range: $32.83 / hour to $35.88 / hour
• $3/hour shift premium for evenings and weekends
• 100% employer paid health and dental benefit premiums (excluding LTD) after successful completion of a 6-month probationary period
• $1000 annual health spending account
• Opportunity for a 5.75% increase effective January 1, 2026
• Opportunity for a 5.75% increase effective January 1, 2027

TERM

• This is a temporary position, with an expected Term of (2)-years.

JOB DUTIES AND ACCOUNTABILITIES

• Process annual tax levy and monthly penalties or adjustments.
• Responsible for printing the property tax notices annually and statements as required.
• Manage TIPP applications and process monthly TIPP payments.
• Process school support notices.
• Assist private tax assessor in preparing supplemental and amended assessment notices.
• Prepare tax arrears list / tax recovery liens in regards to tax arrears.
• Maintain tax arrears files and prepare discharges of tax notification/lien when it is appropriate to do so. Establish tax agreements as required.
• Assist in the administration of the comprehensive tax sale process including adhering to strict timelines and notifications.
• Process land title changes in computer system and update municipal addresses in the tax and mapping systems.
• Process mobile home park new ownership information and update in computer system.
• Maintain the mortgage holder files.
• Respond to any public inquiries for tax information (i.e. lawyers).
• Have Manufactured Home Application forms completed by new owner.
• Complete tax search, mail and file tax certificates.
• Manage and file safety permits from Superior.
• Prepare ad-hoc reports from the Town financial system as required.
• Provide administrative support for the Planning and Development department.
• Provide back-up within Corporate Services as required.
• Print and process cheques.
• Provide reception and referral services to all Town residents and visitors.
• Answer the Town telephone switchboard and facilitate call transfer to the appropriate department as well as providing routine information.
• Receive payments, process transactions and provide receipts.
• Perform other duties as required.

REQUIREMENTS

• Business Administration diploma; combination of education and experiences may be considered.
• Minimum of two years related experience.
• Paralegal and/or bookkeeping experience is considered an asset.
• Ability to work independently, as well as within a team-oriented environment.
• Exceptional customer service skills.
• Ability to communicate effectively with both internal and external contacts.
• Ability to meet deadlines under pressure and interruptions.
• Proven competency with software systems used by the Town of Coaldale (e.g., Microsoft Software, Bellamy Software).

WORKING CONDITIONS

• Manual dexterity required to use desktop computer and peripherals
• Ability to attend meetings outside of regular business hours
• Overtime as required
• Lifting or moving up to 10lbs may be required

HEALTH & SAFETY

• All employees of the Town of Coaldale are governed by and must be compliant with the Town of Coaldale Safety Program.
• Ensure all operations are performed in a safe manner and in accordance with the Town of Coaldale policies, as well as the law as set forth by Alberta's Occupational Health and Safety Act.

WHY THE TOWN OF COALDALE?

• Competitive pay, with annual increases;
• 100% employer-paid benefits (excluding long-term disability)
• A strong focus on workplace safety
• A generous safety gear allowance including $250 annually for footwear, and employer-provided PPE (coveralls, high-vis vests, safety glasses, and so on)
• Growth opportunities: certifications, courses, meaningful mentorship, and more
• Team bonding done right: monthly breakfast meetings where we come together as an organization and celebrate success; seasonal celebrations; and long-service awards.

Job Type: Full-time

Pay: $32.83-$35.88 per hour

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Work Location: In person