Administrative Assistant

Job Opportunity – Part Time Administrative Assistant - Huntsville

The Algonquin Forestry Authority (AFA), an Ontario Crown Agency, invites applications for a part time opportunity in the position of Administrative Assistant - Huntsville. The AFA is an innovative and progressive organization charged with ensuring the long term health of Algonquin Park forests while producing a sustainable supply of forest products for the industry subject to the Crown Forests Sustainability Act.

The Administrative Assistant will report to the Treasurer out of the main office in Huntsville, Ontario.

What can I expect in this role?

In this role you will:

· Provide administrative services to the AFA office that support the strategic and operational responsibilities of the Crown agency. This includes all aspects of office work functions; producing and managing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, spreadsheet presentation, ensuring material is accurate.

· Provide a range of services and coordination to support the AFA Board of Directors, and various project teams by arranging meetings, booking facilities and travel, coordinating and delivering meeting materials. Maintains up- to- date correspondence and information, posts information to internal and public websites.

· Performs duties and responsibilities as defined in the Authority's Environmental and Sustainable Forest Management system including data input, tracking training and certification requirements.

· Maintain up-to-date office and electronic filing systems for all current correspondence, contracts, agreements, load tickets, invoices, scaling ledgers, weigh slips, tally sheets, accounts payable etc. Acts as resource to staff relating to filing or retrieving information.

How do I qualify?

Knowledge:

· Strong knowledge of office administration, procedures and processes

· Excellent knowledge of computers; ability to use word processing, spreadsheet and related software

· Demonstrated ability to maintain accurate data bases, computerized records and filing systems.

· Knowledge of website tools and techniques to update/maintain the AFA website along with understanding privacy and confidentiality guidelines to secure files/records, data.

· An understanding of Environmental Management Systems, certification processes and forest industry practices are considered assets.

Skills and Abilities:

· Excellent oral communication and client service skills to liaise with staff, Board of Directors, forest industry, stakeholder groups, vendors/suppliers and the public to respond to inquiries and requests.

· Strong written communication skills and proficiency in spelling, vocabulary, and in the application and usage of the English language to prepare routine correspondence, meeting minutes, reports, tracking documents and audit results.

· Good financial management abilities with an understanding of record keeping and tracking.

· Demonstrated competence with computer technology in a MS Windows environment, including word processing, database, spread sheet presentation and e-mail skills.

Analytical and problem solving skills:

· Reasoning, and problem solving skills to analyse and make recommendations for implementation.

· Strong time management skills to deal effectively with conflicting priorities, meet strict deadlines, fulfill obligations while remaining focused in the face of multiple distractions.

Interpersonal and Communication skills:

· Ability to work independently in accordance with policies, procedures and established guidelines, yet contribute to the efforts of the overall team to achieve desired results. Situations may require dealing with unexpected issues requiring skills to develop options and provide recommendations for the most appropriate action.

· Demonstrated tact, good judgement and discretion; strong social and professional networking skills that can work towards building effective administration teams.

Organizational and project management skills:

· Provide administrative support to a variety of meetings, events and committees and must demonstrate initiative, creativity, and flexibility to adapt to changing demands and priorities.

· Organization, coordination, and project management skills to assist planning teams, audit teams and Board of Director initiatives in achieving the required outcomes. High degree of self-motivation, good judgement, adaptability, problem solving, reliability, organizational, attention to detail and conflict resolution skills.

Additional Information:

Location: Algonquin Forestry Authority

8 Crescent Rd., Huntsville, Ontario P1H 0B3

Compensation: Min-Max $ $27.39 (commensurate with experience)

Posted on: Monday, December 22, 2025Closing date: Friday, January 23, 2026 at 4:00pm.

Job Types: Part-time, Casual

Pay: $23.57-$27.39 per hour

Expected hours: 16 – 24 per week

Work Location: In person