Account Payable Clerk

2 weeks ago

Ottawa, Ontario, Canada Hays Full time

Account Payable Clerk

4 month contract

Ottawa- ONSITE

Accounts Payable

  • Match invoices and requisitions.
  • Verify proper authorization on all documents before processing.
  • Review and complete purchase requests submitted online.
  • Ensure compliance with organizational purchasing policies.
  • Process and prepare cheque runs.
  • Resolve vendor issues.

Accounts Receivable

  • Create and distribute invoices and debit notes.
  • Maintain accounts receivable customer files and records.
  • Verify and enter receipts for ES Services.
  • Reconcile accounts receivable module with control account.
  • Review aged receivables and follow up on outstanding invoices.
  • Communicate with clients to confirm purchase details and provide training access.

Bookkeeping, Data Entry & Systems

  • Enter monthly transactions into CaseFLO and other systems.
  • Interpret and enter transactions for designated cost centres in Excel.
  • Prepare general ledger and financial reports for management review.
  • Maintain accurate and organized financial data.

Reconciliation

  • Enter Visa transactions into Excel for Bureau credit cards.
  • Match credit card statements and receipts; balance statements.
  • Perform regular reconciliation of purchase-related accounts.
  • Investigate and resolve discrepancies promptly.

Order Tracking & Workflow Coordination

  • Monitor and update status of purchase orders from initiation to delivery.
  • Maintain clear records of order progress and completion.
  • Assist in designing a streamlined order tracking system for reporting and workflow efficiency.

Financial Reporting

  • Assist in preparation of monthly financial statements for ES Services.
  • Process journal entries, budget transfers, and adjustments.
  • Provide revenue and expenditure analysis as required.

Additional Responsibilities

  • Support preparation of the organization's annual budget.
  • Follow safe work practices as outlined by the Bureau and Program.
  • Perform other duties as assigned.

Job Specifications / Qualifications

  • Diploma or degree in accounting or bookkeeping.
  • 2–4 years of relevant accounting experience; non-profit experience an asset.
  • Knowledge of accounting principles and GAAP.
  • Proficiency in Excel and computerized financial systems (e.g., CaseFLO).
  • Excellent attention to detail and accuracy.
  • Ability to work independently and manage multiple priorities.
  • Strong communication skills for diverse internal and external stakeholders.
  • Oral and written fluency in English essential; oral French an asset.

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