Event Planner II

EVENT PLANNER II

CONFERENCE AND EVENT SERVICES, CAMPUS SERVICES

Competition No

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing (35 hours per week)

MSU Band D (Steps 1-8): $ $40.242 per hour. $50,361 - $73,240 per annum (Based on 35 hours per week).

November 27, 2025

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Event Planner II for a full-time continuing opportunity with our Conference and Event Services department. You will manage standard events and be assigned to more complex events that involve MacEwan executives or elected officials, media, organizing committees and other stakeholders. This position analyzes client, event and performance requirements, prepares event quotes, advises the client on MacEwan services, negotiates the contract, creates/manages the event plan and critical path, and works collaboratively with clients and MacEwan service providers to ensure successful events and financial viability of the operation.

Key responsibilities include:

• Acting as the client's MacEwan contact for internal bookings and external rentals from initial inquiry through to final invoicing and following up after the event for own portfolio of events;
• Interpreting client and event requirements and identifying MacEwan space, services and technical requirements required to complete the event in consultation with clients and based on event budget;
• Communicating event requirements to all services providers to ensure successful execution of all events and performances;
• Providing on-site event support and assistance to clients and guests, ensuring all services and equipment are in place and by resolving or troubleshooting any on-site issues that may arise prior to or during the event or performance;
• Supporting all university faculties and departments with community engagement and partnership proposals or activities being proposed for or held in the university's spaces and externally;
• Preparing comprehensive and competitive proposals and bids, and negotiating, securing and managing client contracts;
• Providing prospective client tours;
• Building and maintaining strong relationships with university services areas, staff and external suppliers to ensure successful events and client retention; and
• Assisting the manager and supervisors with projects, research and statistics collection analyzing our business or service options.

You will have:

• Excellent verbal, written, interpersonal skills;
• Strong organizational skills;
• The ability to cope with a detailed, diverse workload and client portfolio, while prioritizing and completing all tasks in a time sensitive manner;
• The ability to work in a stressful, fast-paced environment with competing priorities;
• The ability to complete all work with accuracy with high attention to detail;
• Problem solving and decision making skills;
• The ability to work independently in a proactive manner, as well as work collaboratively in a team environment;
• The ability to maintain confidentiality and deal with situations in a professional, service oriented and tactful manner; and
• The ability to learn and work with new software.

• A minimum of a post-secondary diploma in a related field such as event planning, hospitality services, arts or cultural administration.
• A minimum of 3 years of experience in event management with medium-to-large-scale events with diverse group of clientele.
• Experience with data entry and using Microsoft Word and Excel.
• An equivalent combination of education and experience may be considered.

• The ability to work flexible and varied hours depending on event requirements which could be evenings, weekends, expanded daily hours.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth