Operations Assistant

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Location - This role is in-person at the Royal Alexandra Hospital, Lois Hole Hospital for Women.

This position reports to the Operations Lead/Executive Assistant and supports the Office of the Chair, Academic Department Manager (ADM), and Academic Leads. The Operations Assistant provides administrative support to the academic and operational activities within the department.

As the primary resource and point-of-contact for administrative processes, the incumbent is required to liaise with and provide information to senior faculty and administrators, the Faculty of Medicine and Dentistry office, and department faculty members. Working in a busy environment, the incumbent is required to handle urgent situations appropriately and with sensitivity to the issue. The position facilitates office workflow ensuring deadlines are met and projects are completed on schedule. The Operations Assistant works to problem solve and actions the appropriate solutions on behalf of the Academic Department Manager and the Academic Leaders.

The Faculty of Medicine & Dentistry is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

• Provides day to day administrative support and coordination of activities for the department leadership team
• Prepares itineraries, makes travel arrangements, and coordinates travel & expense claims for faculty members and academic visitors
• Supports day-to-day operations for financial and human resources transactional requests
• Coordinates department events and workshops

• Coordination of receipts for corporate credit card (Pcard) reconciliation

• Undergraduate degree in Business Administration or related field

• 3-5 years experience working with and supporting senior leadership
• 1-3 years experience with PeopleSoft (or similar) software to perform HR and Financial transactions and reporting
• Demonstrated ability to navigate financial and human resource policies and procedures
• Demonstrated ability to exercise good judgement, tact, and professionalism
• Demonstrated ability to maintain organization and effective time management in a fast-paced and demanding environment
• Strong commitment to client service with a professional and positive approach
• Demonstrated problem-solving skills
• Ability to work independently with minimal direction

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.