Bilingual Administrative Support Coordinator

Bilingual Administrative Support Coordinator

Mitsui High-tec (Canada), Inc. is a Japanese automotive manufacturer of motor cores for eco-friendly vehicles in Brantford. We are expanding and require a Bilingual Administrative Support Coordinator to join our team There is immense potential for future growth opportunities due to our state-of-the-art technology in the ever-growing eco-friendly vehicles market.

If you are motivated, enthusiastic and want to be part of a growing, innovative team, then You Belong Here

Benefits of the Role:

• Excellent Total Rewards Package (100% company paid medical/dental benefits, health & wellness spending account, vacation, RRSP)
• Company provided uniforms, PPE, and safety shoes.
• Clean and safe, temperature & humidity-controlled manufacturing environment
• Training, development, and growth opportunities
• Competitive compensation

Job Description:

As a key member of the Administrative team and under the leadership of the Human Resources Manager, the Bilingual Administrative Support Coordinator is responsible for providing comprehensive support to employees, particularly newly transferred staff – by assisting with daily administrative tasks, providing live interpretation and document translation, and facilitating onboarding for Japanese speaking employees and guests. This role ensures smooth communication, effective organization and consistent support across multiple departments within a manufacturing environment.

Duties & Responsibilities:

• Assist transferred and new onboarded staff with day-to-day needs, including housing searches, community integration tasks and logistics coordination
• Schedule and coordinate required appointments (e.g banking, government services, community services, housing viewings)
• Serve as a primary point of contact for employee inquiries, ensuring timely and accurate assistance.
• Support Japanese speaking employees and guests during onboarding, orientation and other company related activities
• Provide live, on the spot interpretation during meetings, orientations and cross department interactions
• Translate company policies, procedures, internal communication, forms, and documents accurately and efficiently between English & Japanese
• Prepare and maintain departmental records, spreadsheets, reports, and documents.
• Support the scheduling of internal meetings, plant tours, and departmental activities.
• Assist with arranging travel, transportation, and accommodations as required
• Maintain organized filing systems
• Coordinate and support visitors, guests, ensuring a professional and welcoming experience
• Collaborate with departments to ensure new and transferred staff receive timely assistance
• Support onboarding activities, particularly for Japanese speaking employees, in coordination with relevant teams
• Assist in tracking incoming transfers, guests, documentation requirements and follow-up needs
• Taking detailed and organized minutes during meetings, as required
• Assist with monthly compliance activities
• Assist with recruitment including candidate screening, reference checks, orientation and onboarding when needed
• Help to administer an employee oriented company culture that emphasizes quality, continuous improvement, and high performance.
• Ensures team members are treated with respect and encourages an atmosphere of openness and fairness at all times
• Support 5S team and initiatives, where needed
• Duties as required by the Health & Safety Committee
• Other duties, as required

Qualifications:

• 2+ Years experience in an administrative, bilingual role, preferably in a manufacturing environment and/or demonstrated work experience/internal training/testing.
• Fluent in bilingual ability in spoken and written English (CEFR C1 or equivalent preferred) & Japanese (JLPT N1 or N2 required)
• Well developed organization, time management, and communication skills.
• Above average problem solving and multi-tasking skills.
• Ability to work in a fast-paced environment with tight deadlines.
• Intuitive; able to anticipate needs and respond with a sense of urgency.
• Action orientated, flexible, dedicated, approachable and committed.
• Strong presentation, written and verbal skills.
• Strong morals and ethics, along with commitment to staff privacy
• Computer literacy, including effective working skills of MS Office (Word, Excel, PowerPoint, outlook, and teams), and email.
• Attention to detail in all areas of work.
• Professional appearance and manners

Mitsui High-tec (Canada), Inc. strives to create a respectful, accessible, and inclusive work environment. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview, or selection processes, please contact the Human Resources Department via the email address listed on the job advertisement.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.