Community Planning Coordinator

Application Process:

IMPORTANT: Please send an email to  with the subject header of "Application – Community Planning Coordinator" and include:

• Resume
• Brief cover letter including:
• Your most relevant experience that applies to this specific position
• Reasons for your interest in the role including why this role would be ideal for you

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Deadline to apply is November 12, 2025.

Job Title: Community Planning Coordinator

Department: Community Programs

Reports to: Executive Director

Hours of work: 10 hours per week

Position Type: This is a part-time position starting as soon as possible

Salary Range: $ per hour

Organization Description:

Hillhurst Sunnyside Community Association is a vibrant, inclusive community centre offering community-based programming, childcare, sports and recreation facilities, and private hall rentals.

Position Description:

The Community Planning Coordinator is a part-time (10 hours/week) position. This position provides direct support to the Hillhurst Sunnyside Planning Committee (HSPC) of the HSCA Board. Primary support roles are: administration, communications, urban planning support and advocacy, and organizing meeting activities among stakeholders.

The successful applicant possesses both strong soft and hard skills and would be responsible for continuing to develop these skills throughout their time at HSCA. This position requires excellent communication skills including well-defined written skills, a good listening ear, and the ability to effectively communicate verbally to a variety of stakeholders with the ability to use both technical and plain language depending on the audience. The successful applicant is highly personable and can navigate challenging situations with a calm resolve while balancing the interests of multiple and sometimes conflicting stakeholders (members of the public, community associations, the development community, and the Ward 7 Councillor's Office).

Key Responsibilities & Deliverables:

Community Planning

• Coordinate HSPC meetings and ensure meeting minutes are captured and made available to the Board of Directors
• Support community members in providing feedback on applications including connecting them with external resources like the Federation of Calgary Communities
• Support residents and subcommittees in moving their planning-related projects and initiatives forward
• Stay apprised of City of Calgary policy initiatives and communicate to the HSPC
• Support the HSCA Board of Directors, Executive Director, and HSPC on HSPC governance (as it relates to the HSPC Terms of Reference)
• Work with the HSPC Executive Committee to set meeting agendas; facilitate meeting minutes, delegate tasks to subcommittee member reports and assist in providing item updates
• Track committee membership and maintain membership list, members' contact information and subcommittee project teams
• Share posts and website material as appropriate to HSCA Communications Coordinator for HSCA social media and HSCA website
• When able, write articles related to community planning for the HSCA print and email newsletters

Other

• Keep volunteer management & community planning knowledge and skills up to date
• Other duties in collaboration with the HSPC Executive Committee, HSCA Executive Director, Community Programs Coordinators, Facilities, Communications, Rentals, and other staff

About You:

You are a community-builder with a passion for the urban environment. You are an excellent facilitator who is skilled at navigating challenging stakeholder engagements. With an eye for detail and excellent organizational skills, you can organize both people and information. While you love working with people, you also like the opportunity to take a step back and put pen to paper, tailoring your writing style for a diversity of audiences. You thrive in an organization committed to leadership over management and enjoy a high level of autonomy in your work. Finally, you are willing, if not eager, to participate in shared learning and development with your team related to Equity, Diversity and Inclusion, Truth and Reconciliation and Anti-Racism.

Qualifications:

• Degree, diploma or certificate in a related field of study or commensurate experience
• Demonstrated ability to manage challenging stakeholder relationships, including conflict resolution
• Superior communication skills, both written and verbal
• Experience with stakeholder engagement
• iap2 certification or similar, an asset
• Intermediate knowledge of Microsoft 365, particularly Outlook and MS Teams
• Experience working or volunteering in a community-based organization
• Knowledge of urban planning processes
• Post-secondary degree in Urban Planning is an asset

We welcome applications from candidates who may not have all of the listed qualifications but have a passion for the work and a willingness to learn.

Application Process:

Please send an email to  with the subject header of "Application – Community Planning Coordinator" and include:

• Resume
• Brief cover letter including:
• Your most relevant experience that applies to this specific position
• Reasons for your interest in the role including why this role would be ideal for you

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Deadline to apply is November 12, 2025.

Job Type: Part-time

Pay: $26.00-$28.00 per hour

Expected hours: 10 per week

Work Location: Hybrid remote in Calgary, AB T2N 0S2