Maintenance Administrative Assistant

Who We Are

Anderson Air is a premier full-service aircraft management company, providing executive charter services for our owners. We are committed to delivering exceptional service, uncompromising safety standards, and unforgettable experiences to our valued customers. Our team has been on a growth track over the last year, adding to our fleet and experiencing growth in revenue and headcount.

We pride ourselves on having earned the quality experience and excellent safety record that gives our clients tremendous confidence and security in choosing us. Our acute attention to detail, combined with our preeminent level of commitment to providing the highest level of service, is what sets us apart. We promote a culture of safety, teamwork, communication, respect, and accountability and are committed to transparency and empowerment so that our people can do their best work while providing exceptional service to our clients.

The Role

We are excited to welcome a detail-oriented and highly organized Maintenance Administrative Assistant to our team. As a Maintenance Administrative Assistant, your role will be crucial in supporting our maintenance department by ensuring accurate and efficient administrative processes. Your attention to detail, strong organizational skills, and ability to multitask will contribute to the smooth operation of our maintenance activities.

Responsibilities

• Provide comprehensive administrative support to the maintenance department, including managing documentation and handling correspondence with a friendly touch
• Assist in creating, tracking, and managing maintenance work orders, ensuring accurate documentation of work performed, and adding that extra level of detail
• Understand Corridor, an Aviation Services Software, and support with its integrations to CAMP and other services for streamlined services
• Keep aircraft technical and maintenance records up to date and accurate, generating comprehensive reports on activities, inventory levels, and equipment status with a smile
• Coordinate with external vendors for maintenance-related activities, like scheduling appointments, obtaining quotes, and managing invoices, ensuring a smooth process for everyone involved
• Keep our aircraft maintenance manuals, service bulletins, airworthiness directives, and other important documentation well-organized and accessible, making sure everything is in its place
• Help maintain inventory control for spare parts, tools, and equipment, making sure we have what we need when we need it, and adding that personal touch of timely replenishment
• Assist with sourcing and purchasing aircraft parts, tools, and materials to support the overall maintenance operations
• Foster effective communication and collaboration among internal stakeholders, including maintenance technicians, pilots, and operations personnel, promoting a positive and friendly work environment
• Support compliance with regulatory requirements and maintenance safety protocols, ensuring everyone's safety with a caring and attentive approach

Who You Are

• A high school diploma or equivalent is required, and any relevant certifications or vocational training in aviation maintenance administration would be a plus
• Previous experience in administrative or operation roles, preferably in the aviation or aerospace industry, will be highly valued.
• Strong organizational skills and attention to detail are essential, as you'll juggle multiple tasks and meet deadlines in our fast-paced environment
• Proficiency in using computer systems, such as Microsoft Suite, and software applications for data entry, document management, and reporting is important.
• Experience with maintenance management software is a bonus
• Excellent communication and interpersonal skills are key, allowing you to collaborate effectively with team members and stakeholders at all levels with a friendly and approachable attitude
• Discretion and confidentiality in handling sensitive information are vital attributes we value
• Knowledge of aviation regulations and standards, such as FAA regulations, will be advantageous in your role
• Bilingual or multilingual skills are considered a strong asset, reflecting our international client base

Benefits

• Annual bonus program
• Immediate extended health and dental benefits (medical, dental, vision, life)
• RRSP matching program
• 3 weeks' vacation

Join our full-service aircraft management company and become part of our dedicated team, committed to delivering safe and reliable flying with a warm and welcoming approach.

We welcome all applicants regardless of race, gender, orientation, sexual identity, economic class, ability, disability, age, religious beliefs or disbeliefs, or status. We believe that different perspectives and backgrounds are what make our company succeed. Apply today and embark on a rewarding journey with us If you are a highly skilled and dedicated Operations Assistant looking to join a reputable aviation company that values safety, professionalism, and exceptional service, we encourage you to apply.

We thank all applicants for their interest, but only those selected for an interview will be contacted.