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Executive Assistant

2 weeks ago

Sudbury, Ontario, Canada Northern Employment Solutions Inc Full time

About the Company

Our client in Sudbury, Ontario is searching for an Executive Assistant (EA) to work on-site, alongside the business owner in support of multiple businesses across multiple industries including industrial services, laser technology, inspection/consulting, and real estate/hospitality.

About the Role

The EA will manage the client's calendar, emails, priorities, and follow-ups; act as a gatekeeper for the business owner's time; coordinate meetings and logistics; assist with documents and contracts; and help ensure nothing falls through the cracks across several companies. The role also includes personal support (appointments, logistics, reminders) to help reduce overall workload. There is a strong long-term growth potential for the right person

Responsibilities

  • Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
  • Filing important documents, such as reports, meeting notes, emails, and letters
  • Keeping the owner's calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings
  • Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
  • Conducting research and creating reports on various topics based on the needs of the owner
  • Keeping important information and documents organized physically, and electronically
  • Maintaining a high degree of discretion and confidentiality

Qualifications

  • English speaking (no additional language requirements)
  • Valid G driver's licence (or actively working toward one)
  • Police background check required, as the role will eventually involve access to personal and business financial information

Required Skills

  • Strong computer literacy required
  • Very organized
  • Proactive
  • Calm under pressure
  • Understanding of confidentiality
  • Confident and self-assured
  • Able to communicate in a professional manner
  • Able to ask questions and help manage priorities effectively
  • Ability to anticipate needs and help build systems as the company grows

Pay range and compensation package

Compensation will start on an hourly basis in the range of $22–$30 per hour, depending on experience and fit, with the intention of long-term growth. A company laptop and company cell phone (Apple products) will be provided.

Equal Opportunity Statement

We are committed to diversity and inclusivity.