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Purchasing Specialist

2 days ago

Burlington ON LL T, Canada Source Industrial Services Inc Full time

Reports to: Financial Controller

Position Summary: The Purchasing Specialist is responsible for coordinating and executing procurement activities to ensure timely, cost‑effective, and accurate purchasing of materials, equipment, and services. This role supports the team's daily purchasing operations, maintains vendor relationships, resolves discrepancies, and ensures compliance with company policies. The Purchasing Specialist also assists with inventory management, freight coordination, and cross‑departmental support to maintain smooth operational flow.

Key Responsibilities

Procurement & Purchasing Operations

· Prepare, issue, and enter purchase orders into the accounting/ERP system.

· Source and purchase materials, equipment, and services based on operational needs.

· Obtain and evaluate supplier quotes for price, quality, and delivery.

· Track order status, follow up on deliveries, and resolve backorders or discrepancies.

· Monitor price changes and communicate updates to relevant departments.

· Ensure all purchasing activities comply with company procurement policies and internal controls.

Supplier & Vendor Management

· Communicate regularly with suppliers to maintain strong working relationships.

· Negotiate pricing, terms, and delivery schedules to support cost‑saving initiatives.

· Manage debit notes and resolve issues when materials do not match purchase orders.

· Investigate non‑conformances, including incorrect or damaged incoming materials.

· Oversee freight arrangements and manage freight company setup for shipping needs.

Inventory & Cost Management

· Assist with physical inventory counts and year‑end inventory processes.

· Monitor inventory levels and support forecasting of purchasing requirements.

· Manage purchasing and freight costs to support budget and cost‑reduction goals.

· Support invoice matching and resolve basic pricing or quantity discrepancies.

Data, Reporting & Administrative Support

· Maintain accurate purchasing records and documentation in the ERP system.

· Update weekly production summary reports for production meetings.

· Manage and maintain corporate cell phone plans and hardware for designated divisions.

· Sort and manage email inquiries related to purchasing and job requests.

· Provide support to other departments on special projects as required.

· Perform other duties as assigned.

Qualifications

· Post‑secondary education in Supply Chain, Business Administration, or related field.

· 3+ years of purchasing or supply chain experience (or related roles).

· Strong negotiation, communication, and vendor‑management skills.

· Experience with ERP or accounting systems.

· Ability to analyze data, resolve discrepancies, and manage multiple priorities.

· Knowledge of procurement best practices and inventory processes.

· Detail‑oriented with strong organizational and problem‑solving abilities.

Job Type: Full-time

Pay: $75,000.00-$85,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match

Work Location: In person