HR Administrator

Grafton Apparel believes everyone deserves to look great We fit your body, your budget, your style and with the confidence you get when you look and feel great

Grafton Apparel Ltd., owner and operator of Tip Top, George Richards & Mr. Big & Tall Menswear is a Canadian company that has been in business for over 100 years. Taking its strength from over a century of heritage, today Grafton Apparel remains committed to the retail clothing industry by responding to the ever changing demands of the market. Not only do we understand the needs of our customers, we understand the needs of our people too We are truly committed to both our employees and our customers – a company that you will be proud to work for.Come join the team at Grafton Apparel where we are always looking for motivated, collaborative and product-driven individuals who are passionate about fashion and looking to grow and develop within our company

Job Summary: We're looking for an enthusiastic and organized, people-focused HR Administrator to support our awesome retail store teams. If you're someone who enjoys keeping things running smoothly behind the scenes, has an eye for the details and ready to jump in and get things done, this could be a great fit The ideal candidate has a strong understanding of HR processes and is comfortable navigating the day-to-day needs of a busy retail environment. You'll be the go-to person for a mix of HR tasks and play a key role in making sure we're organized, responsive and always in line with company policies and employment laws. We're all about making sure our store teams feel supported so they can focus on what they do best – taking care of our customers

Key Responsibilities:

• Be the energetic, supportive and trusted go-to person for all employees and leaders regarding HR-related questions, providing timely and accurate assistance
• Manage the administrative process for new hires by preparing and sending hiring packages, including offer letters, workplace policies, new hire forms, banking details, and tax documents, and ensuring all required documents are completed and processed for a smooth start
• Support offboarding for associate exits by reviewing cases, providing guidance for leaders, preparing termination letters, and ensuring compliance with employment standards
• Prepare various HR correspondence such as letters related to position, pay, and location changes, performance, leave approvals, and employment verification
• Assist with employee leaves by identifying job-protected leaves, managing short-term disability claims, tracking return-to-work dates, and ensuring plans are followed
• Administer group benefits by helping eligible employees with enrollment, answering questions and processing changes, and supporting all employee wellness through referrals to the Employee Assistance Program (EAP)
• Oversee health and safety matters by following up on workplace incidents, inspections, compliance orders, and handling Worker's Compensation claims when applicable
• Monitor work and study permit expirations to ensure all employees are authorized to work in Canada
• Provide guidance to store leaders to ensure consistent application of HR policies and procedures across locations
• Maintain organized, confidential, and compliant HR documentation while ensuring accuracy and confidentiality in all HR communications and processes
• Prepare ad-hoc reports to support HR operations, audits, and decision-making

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred)
• Previous experience in HR administration or a related role, particularly in benefits administration and employee support (preferred)
• Strong understanding of HR processes, compliance, and regulations
• Knowledge of work permit processes and immigration regulations is preferred
• Proficient in Microsoft Office Suite
• Excellent organizational and time-management skills
• Strong communication skills, both written and verbal
• Ability to work independently and as part of a team
• Attention to detail and accuracy in handling administrative tasks
• Strong problem-solving skills and ability to handle sensitive information with discretion
• Retail experience is an asset

Job Types: Full-time, Permanent

Experience:

• Human resources: 1 year (required)

Work Location: Hybrid remote in Concord, ON L4K 5C1