Reception/Office Administration

1 week ago

Ottawa ON KG P, Canada Paramount Properties Full time

Reception/Office Administration

Duration Full-time

Rate of Pay $43,000 to 45,000 annually.

Other Benefits: Optional group insurance

Hours per week 40/hours week

Job Description

To perform all reception and administrative office duties for busy high-rise apartment building complex assigned by the Property Manager. These tasks include:

Directing communication by phone, email or in person. Processing rent payments from tenants. Processing work order requests from tenants. Lead generation and follow up on apartment inquiries, inspecting apartments for readiness and marketability, schedule & conduct showings of apartments, gather documentation and consent for applications, prepare lease documentation for prospective tenants, prepare the welcome packages, plan for unit maintenance and turnover. Coordinate move ins, move out & transfers. Ensure all executed lease files are accurate, complete, and entered into the property management system.

Provides weekly updates to the PM. Exude a positive and professional relationship with all residents and promotes a harmonious community experience. Perform comparative market analysis on competing properties. Manage resident complaints and provides feedback and recommendations to the PM to improve operations and the overall resident experience.

Establish work priorities, Ensure deadlines are met, Ensure procedures are followed, Carry out administrative activities of establishment, Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies and forms.

Qualifications/Experience

Preference will be given to those with reception and property management experience. Must possess excellent communication and interpersonal relationship skills. Ability to work with a diverse group of people and interests while being culturally aware. Must be a self-starter with a strong attention to detail. Effective written, verbal, and interpersonal communication. Strong multitasking, organizational and prioritization skills. Knowledge of MS Office, and property management software (Rent Café & Yardi). Past sales experience to be considered an asset.

Job Type: Full-time

Pay: $43,000.00-$45,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Work Location: In person

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