Office Administrator

2 weeks ago

Ottawa, Canada Kelly Santini LLP Full time

**Specific Duties of the Role**:

- Works alongside multiple managers in planning, organizing, and taking point on a variety of projects essential to day-to-day operations as well a long-term strategic goals.
- Assists with the administration and maintenance of IT infrastructure including new employee setup.
- Provides daily reception support including greeting clients in person and over the phone, mail distribution, calendarization, and meeting management.
- Helps with administrative and technical support for standard HR processes, including onboarding, training, and ad-hoc projects.
- Performs key accounting functions including processing cheque requests, posting payables, completing write offs and performing bank runs as needed.
- Executes a range of clerical functions and identifies opportunities for improvements to internal processes, office organization, and workflow.
- Cross trained on a variety of departmental responsibilities to provide support as requested.

**Skills and Qualifications**:

- Completion of college diploma or program in Office Administration, Business or other related fields.
- Physical requirements include lifting boxes, assisting with office moves and desk set up.
- Adept at mastering new IT platforms and excellent overall computer skills including high levels of proficiency in MS Office Suite.
- Exceptional initiative, able to prioritize tasks, identify opportunities to assist and initiate solutions.
- Willing to grow, learn and adapt to meet the changing demands of the role.
- Exceptional attention to detail and organizational skills.
- Excellent verbal and written communication skills; Able to build and manage relationships and work successfully as a member of a collaborative group.
- Committed to upholding firm values, including exceptional client service, community engagement and the advancement of diversity and inclusion.

**Salary**: From $42,500.00 per year

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site gym
- Paid time off
- Vision care

Schedule:

- Monday to Friday

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