Property Administrator

6 days ago

Montreal, Quebec, Canada GWL Realty Advisors Full time

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

We are seeking a Property Administrator to support our Eastern Canada team and their Montreal based portfolio.

Career Level 12

Responsibilities
As a Property Administrator, you will play a vital role in managing residential accounts and supporting property operations. Your responsibilities will include:

  • Providing professional and courteous responses to resident inquiries, ensuring exceptional customer service.
  • Processing daily resident activities: move-ins/outs, rent and parking adjustments, deposits, and discharges.
  • Managing rental payments, creating deposits and receipt batches, and scanning cheques using Yardi 7S and BMO deposit edge.
  • Administering rent increases.
  • Reading, reconciling, and explaining resident ledgers.
  • Preparing monthly aging reports and explaining long-standing arrears.
  • Issuing rent reminders and legal notices.
  • Preparing documents for legal counsel for TAL proceedings.
  • Coordinating with legal for delinquent accounts and supporting rent collection efforts.
  • Processing cheque requisitions and reconciling annual rent statements.
  • Uploading and matching vendor invoices to purchase orders.
  • Processing payments using Payscan and understanding Yardi workflows.
  • Collaborating with site and admin teams to resolve invoice issues.
  • Performing other duties as assigned.

Qualifications And Skills
We are looking for a detail-oriented professional with:

  • Minimum 2 years of experience in real estate accounts receivable administration.
  • Strong knowledge of the Civil Code of Québec and the Tribunal administratif du logement.
  • Strong understanding of customer service
  • Experience with accounts payable processing including purchase order management, vendor relations, invoice coding, and integrated approval workflows.
  • Ability to manage multiple priorities under pressure and meet tight deadlines.
  • Proficiency in Yardi Voyager 7S or similar real estate software.
  • Highly proficient in MS Excel, MS Word, and PDF file creation and modification.
  • Bilingual (French and English)

What We Offer

  • 3 weeks of vacation per year
  • 3 paid personal days per year
  • Half-day every Friday before a long weekend
  • Eligible to participate in our annual performance based bonus program
  • A comprehensive health benefits plan that supports you and your family
  • Up to $2,000 annual education allowance
  • Up to $5,000 annual mental health coverage
  • A friendly, welcoming, and supportive culture
  • Many social and team events

Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

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