Administrative Assistant, College of Pharmacy and Nutrition

Primary Purpose: To provide administrative support to the College of Pharmacy and Nutrition; specifically, the Dean's group and the Executive Assistant.

Nature of Work: Reporting to the Executive Assistant, the successful candidate will work in a highly active and often complex office environment with multiple and competing demands and deadlines.  The work requires judgment and the ability to make decisions and provide sound guidance and support to College faculty, staff, students and partners in the respective professions.  Prompt, complete and accurate work is essential to mitigate reputational risks.  The ability to understand, interpret and apply university and College policies and guidelines as they relate to the administrative, program and financial functions of the College including external funding agreements is required. This position will work as a team player ensuring collegial interaction with all stakeholders, prompt resolution of conflict, and the ability to make recommendations that contribute to positive work and learning environments. 

Typical Duties:

• Administrative support –provide effective administrative support to the Academic Advisor for final exams and final grades, as required by the Associate Dean of Academic
• Administrative support –provide effective support including calendaring and day to day administrative tasks for the Assistant Deans; attending, record keeping and follow up at Division meetings and Division committees to ensure planning and implementation of the delivery of the professional programs in Pharmacy and Nutrition
• Administrative support - Assist with and positively support administrative activities of the Dean's office, including coordinating of daily workflow and implementation of Division-specific projects and events, in collaboration with all members of the Dean's office staff; backup support for the Executive Assistant to the Dean when on holidays, sick, occasional relief support to the College main office staff, including covering breaks, EDO's, sick days etc.
• Financial support – provide administrative support to the College Finance SBA; responsible for expense reimbursements for faculty, staff and students; paying invoices, cash reports, filing and other duties as assigned, in collaboration with Dean's Office staff
• Other duties – as assigned by the Executive Assistant and Dean

Qualifications

Education:  A relevant diploma/certificate in office administration is preferred.  A combination of relevant education and experience may be considered.

Experience: Minimum of three to five years directly related experience, including demonstrated ability to provide coordinated financial and administrative support to teams and individuals; and to work positively and effectively with confidential and sensitive information.   Knowledge and experience of university structures and processes will be assets. Familiarity with university systems such as PAWS, AboutUS and UniFi are assets.

Skills:  Projects high standards of professional integrity; shares knowledge and exercises sound judgment appropriately in decision-making and problem-solving; ability to work in a high volume setting and manage multiple projects with competing deadlines; ability to recognize and implement changes in policies/procedures which result in the improved delivery of program and administrative support; takes the initiative to move beyond completion of assigned tasks to plan for future requirements; models a positive, productive, and collaborative work environment within the College and other units on campus; demonstrates excellent communications skills, both written and verbal; possesses effective organizational and time management skills; works both independently and as an effective team member; has  ability to learn new tasks in a fast-paced environment; demonstrates ability to deal effectively with multiple priorities while maintaining attention to detail; and proficient computer skills; must be able to cultivate strong and positive working relationships with faculty, staff, students, professional partners and other stakeholders.

This position is in scope of CUPE 1975.

Department: College of Pharmacy &Nutrition
Supervisor Job Title: Executive Assistant
Status: Term 6 months with the possibility of extension

Employment Group: CUPE 1975

Shift: Mon - Fri 8:00am to 4:30pm

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $ per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Operational Services

Salary Phase/Band: Phase 4

Posted Date: 12/24/2025

Closing Date: 1/13/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Yes
Vulnerable Sector Check: Not Applicable

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact Human Resources for assistance.