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Project Coordinator

2 weeks ago

Richmond, British Columbia, Canada Siemens Full time

Change the future with us.
We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what's truly important: making lives better with new ideas and the latest technology around the world.

Why you'll love working for Siemens

  • Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
  • Solve the world's most significant problems – Be part of exciting and innovative projects.
  • Engaging, challenging, and fast evolving, cutting edge technological environment.
  • Opportunities to advance your career and mentorship programs on a local and global scale.
  • Competitive total rewards package.
  • Profit sharing available.
  • Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
  • Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
  • Participate in our celebrations, social events and offsite business events.
  • Opportunities to contribute your innovative ideas and get paid for them
  • Employee perks and discounts.
  • Diversity and inclusivity focused.

Siemens is proud to be an eight-time award winner of Canada's Top 100 Employers, Canada's Greenest Employers 2025 and Canada's Top Employers for Young People 2025.

What will you do?
This position works closely with the Operations Manager and Project Managers within Smart Infrastructure. The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Coordinators also act as the HUB on all projects ensuring they move smoothly through all Project Milestones, keep a focused attention on document control, project close out, and will at times correspond with customers, on behalf of the Project Manager, in order to help ensure overall customer satisfaction. Responsibilities include:

New Bookings

  • Ensure booking package is complete, obtain any missing documents and store in the Electronic folder.
  • Obtain Plans and specifications and ensure they are delivered to the PM and Project Engineer.

General PM Support:

At the direction of the Project Managers, provide support to the PM with duties pertaining to projects.

  • Obtaining construction documents
  • Project related document creation, copying, distribution and control
  • Coordinate material purchasing and delivery to appropriate locations (as needed)
  • Track material to ensure requested ship/deliver dates are met and costs properly accounted for in the project cost

Billings & Collections:

  • Be the liaison between the FBA organization and the PM's to review billings (including SOV documents) at the beginning of each month.
  • Aid the Project Managers in collecting and communicating required information/documentation to facilitate customer payments.

Subcontract Procurement:

  • Perform contract administration for the PM's to ensure a timely and smooth document flow to Subcontractors.
  • Create purchase requisition or S-100 for Subcontractors once PM has finalized subcontractor price & scope. Attach applicable documents to purchase requisition.

Month Close Support:

  • Perform monthly/month-end PM tasks as directed by the PM's.
  • Active involvement in MPC meetings.
  • Receive Planned Cost adjustment information from PM to process in SAP before month-end close. (Refer to the Claims and NCC Standard document). Ensure audit report is clean.

Job Filing & Closing jobs:

  • Ensure that project specific documentation is filed for ease of review by the PM/Project Team, legal, and audit reviews. Filing is to be performed on a weekly basis for each project.
  • On projects flagged by PM's for in-house system (TECO), ensure that they do not have unissued material, are billed 100%, and do not contain committed cost.

Salary is commensurate with experience, and ranges between $ CAD, excluding bonus and benefits.

What will you need to succeed?

  • Ideally 5+ years' experience in coordination position or project coordination.
  • Post secondary education preferably in Business Administration or a related area of study.
  • Strong customer service experience; interacting with Project Managers and diverse stakeholders.
  • Proficient with MS Office; Advanced knowledge of MS-Excel.
  • Excellent organizational skills and comfortable with multitasking.
  • Ability to prioritize task.
  • Must be a quick learner.
  • Able to work in a changing and challenging environment.
  • Able to adapt to new processes and structure.
  • Able to work individually as well as part of a group.
  • Asset: knowledge of SAP.

About Us.
We share our ideas and champion the people behind them.
Siemens Canada is a leading technology company focused on industry, infrastructure, mobility, and healthcare. The company's purpose to is to create technology with purpose, transforming the everyday, for everyone, since 1912. By combining the real and the digital worlds, Siemens empowers its customers to accelerate their digital and sustainability transformations, making factories more efficient, cities more liveable, and transportation more sustainable. Siemens also owns a majority stake in the publicly listed company Siemens Healthineers, a leading global medical technology provider pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

In fiscal 2024, which ended September 30, 2024, Siemens Canada had revenues of approx. $2.2 billion CAD. The company has approximately 4,400 employees from coast to coast and 37 office and production facilities across Canada.

To learn more about Siemens Canada, visit our website at

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.