Coordinator – People, Operations and Administration

Published

November 17, 2025

Location

Windsor-Essex County, Canada

Category

Other

Job Type

Part-time

Hours

32–36 hours per week, starting as soon as possible

About the Role

Seasons Care Dietitian Network is Canada's leader in Seniors Nutrition, partnering with Long-Term Care and Retirement Homes since 1996. We are seeking a motivated Administrative Assistant to support our growing team. This role offers flexibility, skill development, and the chance to contribute to meaningful work that impacts Seniors' lives.

The Ideal Candidate

• Positive and collaborative — enjoys working with others, contributes to a supportive team culture, and brings a fun, upbeat attitude.
• Stable and dependable — reliable in commitments, consistent in performance, and grounded in life, ensuring long-term fit.
• Growth-minded — eager to learn, open to feedback, and motivated to expand skills in administration, digital engagement, and communications.
• Solution-oriented — approaches challenges with creativity and practicality, finding ways to improve processes and outcomes.
• Detail-focused yet adaptable — balances accuracy with flexibility, able to pivot smoothly in a fast-paced environment.
• Strong communicator — clear, professional, and warm in both written and verbal interactions, reflecting Seasons Care's Resident-centered values.
• Tech-comfortable and curious — confident with digital tools, willing to explore new platforms and trends to enhance organizational presence.
• Mission-driven — genuinely motivated by making a difference in Seniors' lives and contributing to a values-based organization.

Why Join Us

• Flexibility and Balance – Flexible schedule and work-life balance
• Support and Mentorship – Personalized onboarding and one-on-one support
• Career Development – Opportunities for professional growth and advancement
• Awesome Culture – A diverse, inclusive, collaborative, passionate, fun, and supportive team culture
• Fulfillment – The chance to make a difference in the lives of Seniors

Accessibility & Inclusion

• Seasons Care is committed to diversity, equity, and inclusion. We welcome applications from First Nations, Métis, and Inuit peoples, racialized persons, and those who identify as LGBTQ+. We accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).

Essential:

• Strong organizational, time management, and problem-solving skills
• Excellent verbal and written communication skills
• Ability to multitask and perform under pressure in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite
• Attention to detail and accuracy with a solution-oriented mindset
• Self-motivated, eager to learn, and able to work independently and collaboratively
• Strong interpersonal skills and ability to build positive relationships

Preferred:

• Administrative or HR/recruitment experience
• Bachelor's degree in Business Administration, Human Resources, Communications, or related field
• Experience with Zoho Products, Canva, or similar digital tools
• Background in communications, digital engagement, or event coordination

• Collaborate with the Operations Team to design, refine, and implement innovative recruitment strategies
• Drive creative outreach using social media and other platforms to attract new candidates
• Screen and manage candidates through interviews and ongoing communication
• Maintain and engage candidate databases; complete reference checks for successful candidates
• Post job opportunities and manage applicant flow
• Perform administrative and clerical tasks as assigned
• Manage digital document storage and complex databases; recommend process improvements
• Organize and schedule meetings, events, tradeshows, and seminars
• Create and post engaging content on social media platforms; interact professionally with followers and partner organizations
• Monitor digital trends and recommend strategies to enhance online presence
• Produce blog content and quarterly newsletters for clients and stakeholders
• Create, animate, and automate presentations and educational materials
• Continuously assess and refine recruitment and administrative processes using feedback and best practices
• Provide additional administrative and operational support as needed