Accounts Payable Clerk

Title: Account Payable Clerk

Reports To: Controller

Summary

Accounts Payable Clerk will need to manage driver-related payroll support and carrier contract payables within a fast-paced transportation environment. This role plays a key part in ensuring accurate, timely payments to drivers and third-party carriers while maintaining compliance with Canadian and US payroll and tax requirements.

This position also involves interaction to provide billing information and support to facilitate daily bank reconciliations.

Job Duties:

• Process and reconcile driver compensation, including mileage, hourly pay, fuel surcharges, accessorial, and driver related deductions
• Validate drivers pay against dispatch records, trip sheets and satellite tracking device logs and rate agreements
• Perform driver pay reviews and audits regularly each payroll to identify variances in miles calculated and trip sequencing errors
• Assist with payroll journal entries and payroll-related reconciliations
• Support payroll reporting, including WSIB insurable earnings for the drivers and preparation of year-end schedules
• Respond to driver pay inquiries and resolve discrepancies promptly
• Review carrier contracts and rate confirmations to ensure accurate invoicing
• Match carrier invoices to contracts in the operations system, loads, and proof of delivery (POD) in coordination with dispatch and billing teams
• Process high-volume AP invoices for local and cross border carriers
• Maintain vendor records, contracts, and payment terms
• Collaborate with the Controller to maintain collection goals and general A/P performance levels.
• Post and reconcile company payments to general ledgers.
• Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
• Assist with audit requests and documentation
• Identify process improvements to enhance accuracy and efficiency
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Assist with month-end closing processes and financial reporting.
• Investigate payment problems while following corporate A/P policies and procedures.
• Ensure compliance with internal controls and company policies

Requirements:

• Bachelor's degree in accounting, Finance, or Business Administration and 2 plus years of experience preferably in transportation or logistics
• Proficiency in accounting systems (Sage 300, Quickbooks or similar ERP)
• Intermediate to advanced proficiency with MS Excel for reconciliation and analysis.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Strong knowledge of payment regulations and fair credit practices.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Experience in gathering data, compiling the proper information, and preparing financial reports.
• Basic knowledge of accounting systems, budgets, and internal controls.
• Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Able to effectively communicate both verbally and in writing.

Requirements:

• Bachelor's degree in Accounting, Finance, or Business Administration and 1-2 years of experience, or an equivalent combination of education and experience.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Strong knowledge of payment regulations and fair credit practices.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Experience in gathering data, compiling the proper information, and preparing financial reports.
• Able to perform moderate to complex account reconciliations.
• Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
• Basic knowledge of accounting systems, budgets, and internal controls.
• Advanced proficiency with accounting software and MS Excel.
• Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Able to effectively communicate both verbally and in writing.

Please note that while we appreciate all applications, only those being considered will be contacted.

NO PHONE CALLS OR AGENCIES PLEASE

GIGG Express Inc. is committed to accessibility, diversity and inclusion. In accordance with the Accessibility for Ontarians with Disability Act 2005, upon request, support will be provided for accommodation throughout the recruitment process. If you require accommodation at any time in the recruitment process, please contact Human Resources at

Work Remotely

• No

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care

Application question(s):

• CPA or Are you working towards CPA?

Experience:

• Accounts payable: 2 years (preferred)

Work Location: In person