Grants & Finance Assistant

OVERVIEW

For 40 years, the Grande Prairie Council for Lifelong Learning (GPCLL) has provided learning opportunities for adults to enhance their life, literacy, and employability skills through education. Our courses are designed to fulfill our vision of delivering impactful and transformational learning opportunities. Our mission is to empower adult learners by breaking down barriers, and providing them with the skills, confidence, and ability to learn for a lifetime.

POSITION SUMMARY

The Grants & Finance Assistant will provide essential support to the Executive Director in the areas of funding development, budgeting, and reporting. This 6-month pilot position will help strengthen GPCLL's grant-seeking capacity and financial systems while enhancing our ability to respond quickly and competitively to new funding opportunities.

Reporting to the Executive Director and working in close collaboration with the Bookkeeper, the Grants & Finance Assistant will research and identify funding calls, assist in drafting and preparing applications, and compile financial documentation and data for submissions. The role will also support accurate budget forecasting, cashflow tracking, and funding reports to ensure compliance across multiple funding streams.

Working closely with the Executive Director, this position will play a key role in building organizational capacity, ensuring GPCLL can meet funder requirements, pursue new opportunities, and sustain high-quality community programming.

This is a part-time, pilot role designed to provide focused support on core grants and finance tasks. Priority will be given to identifying and supporting high-impact funding opportunities while maintaining accurate and timely financial tracking within the available hours.

DUTIES

Core Responsibilities

Grants and Funding Development

• Research and identify funding opportunities that align with GPCLL's mission, programs, and strategic priorities.
• Maintain a funding calendar of upcoming calls, deadlines, and eligibility requirements.
• Support the drafting and preparation of funding applications, including budgets, financial tables, and narrative sections.
• Compile required financial documentation, program data, and attachments for submissions and renewals.
• Track application statuses, outcomes, and reporting deliverables for successful grants.
• Collaborate with the Executive Director to develop competitive and timely applications that reflect GPCLL's priorities and impact.

Organizational Support

• Contribute to the development of internal systems and templates for funding tracking and reporting.
• Participate in check-ins with the Executive Director to align on upcoming deadlines and priorities.
• Uphold GPCLL's values of collaboration, inclusion, and continuous learning in all work.

Additional Contributions

Financial Administration

• Maintain and update monthly budget forecasts across funding streams in collaboration with the Bookkeeper.
• Prepare cashflow reports and summaries for internal use.
• Track program expenditures and restricted and unrestricted funds as needed.
• Assist with financial reporting and supporting documentation for funders or audits.
• Support continuous improvement of internal financial tracking and documentation processes

SKILLS REQUIRED

• Post-secondary education in accounting, business administration, finance, or nonprofit management (or equivalent experience).
• Minimum 1–2 years of experience in bookkeeping, finance, or administrative support, preferably in a nonprofit setting.
• Familiarity with grant writing and reporting processes considered a strong asset.
• Experience working with multiple funders or program budgets is an advantage.
• Proficiency in Microsoft Excel and QuickBooks Online (or similar accounting software).
• Strong written communication and document formatting skills for preparing funding applications and reports.
• Understanding of nonprofit financial management principles, including restricted funds, budgets, and reporting cycles.

QUALIFICATIONS/ EXPERIENCE

• Attention to detail and accuracy in financial data entry, tracking, and reporting.
• Organizational and time management skills to manage multiple priorities and deadlines.
• Analytical ability to interpret budget data and identify trends or variances.
• Research and critical thinking skills to identify and assess funding opportunities that align with GPCLL's mandate.
• Strong communication and collaboration skills for working closely with the Executive Director and team members.
• Proactive problem-solving and ability to work independently in a small, fast-paced nonprofit environment.
• Commitment to confidentiality, integrity, and continuous learning.

This is a 6-month term, part-time position with the possibility of extension.

Job Types: Part-time, Temporary

Contract length: 6 months

Pay: $27.00-$29.00 per hour

Expected hours: 10 per week

Work Location: Hybrid remote in Grande Prairie, AB T8V 6G5