Project Coordinator

Capital and Asset Management Team

For over 145 years the YMCA-YWCA of Winnipeg has been at the heart of communities in Winnipeg – helping people of all backgrounds, ages and abilities live engaging, more rewarding lives. We're an inclusive, charitable organization that is committed to nurturing the potential of children, teens and young adults, families, and seniors by promoting healthy living and fostering a sense of social responsibility. To learn more about us, visit

Summary

Reporting to the Vice President, Capital and Asset Management, this position provides essential support to the project management team across multiple capital, renovation, and operational improvement projects. This role assists in the coordination, compliance tracking, scheduling, and documentation required to ensure projects are delivered on time, on budget, and in alignment with organizational goals. The Project Coordinator may also support internal reporting, vendor coordination, and stakeholder communications.

Why work at the Y?

• A comprehensive benefits package comparable to some of Canada's best employers
• A generous vacation entitlement that increases with years of service
• Complimentary individual membership to our Community Hubs with available family add-on so you can enjoy all our health, fitness and aquatics services
• An employer-matching pension plan
• Great people, fun and rewarding work

Responsibilities

Project Coordination

• Support the planning, scheduling, and delivery of capital and renovation projects.
• Track timelines, deliverables, and milestones using project management tools.
• Coordinate meetings, prepare agendas and minutes, and monitor action items.

Procurement & Contracts

• Assist with drafting and reviewing RFQs, RFPs, and contract documentation.
• Support vendor and contractor evaluation, onboarding, and compliance tracking.
• Maintain organized records of contracts and scopes of work.

Budget & Reporting

• Assist with project budgets, forecasts, and cost tracking.
• Monitor expenses and report on variances.
• Support grant and compliance reporting as required.

Compliance & Documentation

• Ensure project documentation and permits are accurate and up to date.
• Track vendor insurance, WCB, warranties and safety compliance.
• Contribute to project closeout reports and lessons learned documentation.

Communication & Stakeholder Engagement

• Provide clear updates to internal teams, consultants, and contractors.
• Coordinate effectively with engineers, consultants, and regulatory authorities.

Qualifications

• Diploma or Degree in Project Management, Construction Management, Engineering Technology, or a related field.
• Manitoba Class 5F license and access to vehicle
• 1–3 years of experience supporting projects or facilities operations, ideally in a non-profit, municipal, or institutional setting.
• Experience with project management software (e.g., MS Project, Smartsheet, or equivalent).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Detail-oriented with a commitment to accuracy and accountability.
• Collaborative team player with initiative.

Application Deadline: November 3, 2025

Accessibility Accommodation for Applicants

The Y is committed to providing an inclusive environment where diversity is welcomed and encouraged. If you require accommodation during any part of the recruitment or selection process, please don't hesitate to reach out. This includes providing you with alternate formats of job postings.

Contact

The Y is entrusted to provide a safe environment for children and vulnerable individuals. All applicants will be thoroughly screened through a review process including Police Record Checks with Vulnerable Sector Search and Child Abuse Registry Checks.

Required

• Diploma or Degree in Project Management, Construction Management, Engineering Technology, or a related field.
• Project management software
• 1 - 3 years: Supporting projects or facilities operations, ideally in a non-profit, municipal, or institutional setting.

Required

• Drivers License Class 5F