AV & Meeting Room Coordinator

Come join our team If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.

We are proud to say that we've been recognized as one of BC's Top Employers since 2022 The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan and more.

The Law Society of BC is seeking a permanent, full-time AV & Meeting Room Coordinator in our Operations department. Reporting to the Operations Supervisor, the AV & Meeting Room Coordinator oversees audio video technologies that support all meetings & events, meeting room bookings, and the upkeep of all meeting rooms. This role will work closely with our AV contractors for equipment maintenance and with our IS team on meeting room internet connectivity.

The duties of this position include:

• Manage inventory of all AV equipment
• Ensure meetings & events run smoothly and trouble-shoot any problems that may arise, being the first point of contact for all room issues
• Ensure that meeting rooms are set up with requested amenities including coffee & water set up, catering, AV devices, and furniture configuration (as necessary)
• Coordination of all meeting room bookings and advising staff on meeting room availability and suitability by using the on-line room booking system
• Set up AV for bencher meetings, note that this role arrives for an early shift (6am or 6:30am start) and sits in the meeting providing AV support
• Ensure AV equipment and meeting room computers are up to date with the latest hardware and software updates and all batteries in remote controls are fresh
• Troubleshoot technical issues and diagnose & report any required repair work to the AV contractor
• Assist the Operations Manager with the planning, design and procurement of new AV equipment and systems as needed
• Provide training of meeting room AV equipment to all staff
• Create and update all meeting room AV instructions and all other AV training materials
• Work with the IT department to ensure the meeting room booking system is operating & that network and internet connections are working
• Liaise with dept admin or event assistant to organize registration of participants, plan room set up, catering, building access, security, first aid, and other event planning requirements
• Liaising with the catering companies, IT, Colliers, contractors and vendors
• Perform regular inspection of meeting facilities to ensure sound, visual, and performance of AV equipment and other amenities work properly
• Ensure all meeting rooms are kept tidy and standardized set up for basic supplies
• Ensure meeting, event, or hearing attendee compliance with internal guidelines for meeting room and AV equipment use and make sure that safety procedures and protocols are followed
• Perform vendor invoice reconciliation and maintaining various reports using excel
• Act as co-administrator for desk booking software, Aurora keyscan system, & Avigilon security camera system
• Perform backup and coverage duties for the Properties & Facilities Assistant and Receptionists and completes other tasks and duties as assigned by the Supervisor or the Manager, Operations, Properties & Facilities.

Qualifications

• Strong interpersonal and professional verbal and written communication skills
• Remains customer-focused and takes responsibility for customer satisfaction
• Handles multiple and competing priorities in a high-volume, fast-paced work environment
• Autonomous and self-motivated; responds quickly and takes independent action
• Demonstrates strong attention to detail and accuracy
• Experience with meeting and event coordination
• Experience with setting up & operating audio-visual equipment (preferably with Crestron equipment) and using Zoom or Teams.
• Familiarity with computers and IP networking systems an asset.
• Excellent troubleshooting skills.
• High School diploma or equivalent. Two years of experience in an office environment or hospitality industry such as hotels or higher quality restaurant.
• Ability to lift 40 lbs., some physical demands, such as the moving and or lifting of furniture, boxes and equipment.
• 40 wpm for data entry with a working knowledge of MS Office.

The salary range for this position is $58,157 to $63,214.

The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization. In accordance with the Law Society of B.C.'s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples.

To apply, please email a resume and cover letter to with the subject "AV & Meeting Room Coordinator". The closing date for this competition is December 5, 2025. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC.

845 Cambie Street

Vancouver, British Columbia

V6B 4Z9