Human Resources Assistant

It is acknowledged that Central Okanagan Public Schools operates within the unceded, Traditional Territory of the Okanagan syilx peoples. The School District enrolls approximately 25,500 students (including over 3,200 students who self-identify as having Indigenous ancestry). Central Okanagan Public Schools is located in the Central Okanagan encompassing the communities of Peachland, West Kelowna, Kelowna, and Lake Country. There are a total of 50 school sites with 32 Elementary Schools, 8 Middle schools, 5 Secondary Schools, 3 Learning Centres, an Alternate Education School, and an Online Learning School Central Okanagan Public Schools has an excellent reputation of providing outstanding, student-centered programs in a diverse and inclusive environment as well as offering a wide range of educational opportunities for its students and staff. We believe equity empowers each learner to thrive, holistically.

Join our Human Resources Department This is a meaningful opportunity to contribute to a collaborative and fast-paced environment while gaining valuable experience.

Human Resources Assistant

Under the supervision of the Executive Assistant Human Resources, this position is a vital part of the Human Resources Team. The Human Resources Assistant provides administrative/clerical assistance to the team responsible for overseeing the teaching staff portfolio. The Human Resources Assistant will serve as the initial contact person for Human Resources inquiries from District staff and the public; provide coverage for our staff dispatch system and reception; prepare, distribute and file a wide variety of letters, materials and communication to employees and job applicants; maintain databases and file systems; and perform other related tasks. The need for professionalism and confidentiality is critical in this position.

Duties include:

• prepare and monitor a variety of letters and reports and compile supporting documentation for teaching Staff;
• maintain a variety of files and records, including teaching staff electronic files;
• prepare a variety of materials including correspondence, reports, contracts, etc. using a variety of computer programs;
• maintain computerized database information (CIMS) for teaching staff;
• receive, screen, and direct phone calls and mail;
• respond (on the telephone and/or in person) to personnel inquiries (including highly sensitive issues and confidential information;
• provide coverage occasionally to the district dispatcher and district receptionist;
  communicate with staff and others and respond to inquiries and provide information.

The successful candidate will possess the following qualifications:

• six (6) months' secretarial training (Office Administration Program) at a recognized Community College;
• three (3) years' previous recent related secretarial experience;
• successful completion of District clerical assessment;
• a net typing speed of fifty (50) words per minute;
• the ability to work under pressure in a wide variety of assignments as the duties are specialized;
  Proficient in the Microsoft 365 suite—including Word, Excel, PowerPoint, and Outlook—along with advanced experience in Teams and OneDrive for collaboration and productivity and skilled with Adobe and using databases.

The successful applicant will be expected to:

• gain knowledge and experience with Comprehensive Information Management (CIMS) and the automated Dispatch System (SFE) & Laserfiche;
• maintain a high quality of work in a high-volume environment including accuracy and dependability;
• possess excellent knowledge and understanding of collective agreements and District's policies and procedures;
• possess excellent organizational, communication and interpersonal skills;

complete the required District's Health and Safety training.

This is a permanent full-time position beginning as soon as possible with a regular schedule of 35 hours per week at a wage rate of $30.89 per hour plus a comprehensive employee benefit package including extended health and dental coverage, short-term and long-term disability insurance and participation in a defined benefit pension plan.

Qualified candidates are invited to apply online at with cover letter and a detailed resume, including three (3) professional references (names and phone numbers) and copies of certifications.

This position will remain open until filled; however, full consideration will be given to applications received by 8am on December 1, 2025.

The Central Okanagan Public Schools thanks all applicants for their interest; however, only those selected for an interview will be contacted.