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Project Coordinator, Co-op

2 days ago

Vancouver, British Columbia, Canada Themis Solutions Full time

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. 

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary:

We are currently seeking a new Project Coordinator, Co-op to join our  Project Management Office team in Burnaby or Toronto.

Applicants should be available for an 8-month co-op period from May December 2026. We will be accepting applications from January to March. 

What your team does:

The Project Management Office (PMO) team leads high impact, cross-functional initiatives aimed at growing and transforming the business. We are involved in all aspects of a project life cycle including supporting the strategic vision, managing execution, leading change management strategies, reporting strategies, and long-term success. In collaboration with the other strategic teams (Strategic Planning, Customer Insights, and Data Insights) we are the gears that reliably keep projects running on time and keep the business growing.

What you'll work on:

  • Work on the Project Management Office team and gain access and visibility into Clio's largest projects and long term business strategy. 

  • Partner with functional leaders to understand project targets and help achieve business goals. 

  • Partner with Project Managers on major cross-functional projects and lead smaller initiatives independently. This work could include:

    • Meeting with project teams to check on progress and status of project work - ensuring individuals and teams complete project tasks on time

    • Tracking a variety of moving projects pieces; such as action items, meeting minutes, decisions, timelines, and risks

    • Drafting and maintaining project documents and spreadsheets

    • Maintaining project tracking tools like Asana 

    • Preparing regular project status reports

  • Help develop project management best practices at Clio.

    • Contribute to project playbooks and develop project templates

    • Maintain the Business Operations and project management wiki

    • Additional administrative support as required

What you have:

  • A learning mindset and an enthusiasm for trying new things

  • Ability to work collaboratively and lead a large cross-functional project team

  • Strategic mindset (Critical thinking, ability to see the big picture, ability to ask strategic questions, proactive problem solver)

  • Excellent writing and clear communication skills

  • Experienced with gantt charts, spreadsheet management, or project management tools (Excel, Google Sheets, Asana)

  • Ability to facilitate meetings while taking highly detailed meeting notes

Serious bonus points if you:

  • Have good stakeholder relationship management skills

  • Have a ingenuity and the ability to figure things out independently

  • Have a keen eye for details and the ability to spot gaps and risks

  • Have a high level of understanding and empathy

  • Have a data mindset (general data literacy and the ability to interpret dashboards)

This is a new role.

What you will find here:

Compensation is one of the main components of Clio's Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

  • Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office minimum twice per week.

  • 4% vacation pay for hours worked.

The expected new hire base pay for this role is $46,000 CAD.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility 

Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at 

We're a Human and High Performing AI company, meaning we use artificial intelligence to improve all of our operations. In recruitment, AI helps us streamline the process for greater efficiency. However, we've built our systems to ensure that a human always reviews AI-generated output, and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official email addresses.