Senior Project Coordinator

About JHub

JHub, a new UJA subsidiary launching in 2026, will be at the forefront of creating exceptional and meaningful Jewish & Israel experiences. With a diverse portfolio of programming for all ages, JHub will strengthens lifelong Jewish connection, shape strong identities, and inspire a sense of belonging.

About the Role

Senior Project Coordinator will perform organizational, administrative, and programmatic duties in support of JHub's programming and marketing efforts. This role reports to the President of JHub and provides support to various teams across the organization.

Event Coordination

• Support the JHub programming teams to ensure exceptional execution of programs, events, and large meetings. Serve as the internal expert for event logistics and management. Arrange conference rooms, catering, presentation materials, and audio/visual setup for programs, events, and large meetings
• Work with venues and vendors to coordinate meetings, convenings, team retreats, and social events
• Schedule large internal and external staff, Board of Directors, and lay leader meetings

Data Management

• Serve as JHub's Salesforce lead, effectively managing program attendee information, producing lists and reports, and updating content as needed
• Assist internal teams to make most effective use of Salesforce data

Administration

• Oversee key accounting procedures for the organization including cheque requisitions, purchase orders, expense reimbursements, invoice payment, professional development programs, event registration, and credit card processing
• Process payments, and maintain and reconcile department credit card expenses

Board of Directors Support

• Work with President and Board Chair to coordinate all elements of JHub Board of Directors meetings:
  • Coordinate advance materials and ensure timely distribution
  • Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for Board meetings. Attend all Board meetings and take meeting minutes.
• Develop and maintain positive relationships with key lay leaders
• Provide necessary documentation to Board members and support their requests where needed

Qualifications:

• Minimum 5 - 7 years of experience providing direct administrative or program support to organizations and executives
• Exceptional organizational skills and attention to detail
• Unflappable with a positive attitude. Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously
• Must be available to work evenings and weekends, where needed, for events
• Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is required
• Previous experience with Salesforce or another CRM preferred
• Outstanding planning, written and verbal communication skills are required
• Must be able to work both independently and as an integral member of various teams
• Interest in and enthusiasm for the nonprofit sector and the administrative field
• Commitment to strong performance, high standard of accountability, and openness to feedback
• Must be comfortable working in a fast-paced environment and calm under pressure
• Must have an articulate, diplomatic, and highly responsive communication style
• Must have a solution-oriented approach to conflicts
• Must be highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed

 * This is a full-time permanent position. Union Level 3. As UJA currently operates on a hybrid basis. Please note that UJA's offices are closed on all Jewish holy days (yom tov) and the Jewish Sabbath (Shabbat).

Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

Commitment to Inclusion and Accessibility:

UJA Federation is proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities.

We are committed to creating an inclusive and accessible workplace, and believe this is essential to ensure that every member of our team can thrive. We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.