ADM Administrative Assistant

1 day ago

Whitehorse YT YA C CA Primary Government of Yukon Full time
Description

This position is to fill one (1) full-time term-anticipatory perm position, working 75 hours biweekly.

Join Our Team at the Department of Highways and Public Works

Are you ready to make a positive impact on Yukon communities? The Department of Highways and Public Works provides the necessary structure that makes life in Yukon possible. Together, we are committed to uphold the values of safety, innovation, teamwork, and leadership in our everyday work.

The Capital Infrastructure Delivery Office (CIDO) is seeking a skilled and detail-oriented ADM Administrative Assistant to provide high-level support to the Assistant Deputy Minister (ADM). This position plays a key role in managing the ADM's schedule and ensuring that all related materials and supporting documentation are prepared and organized to maintain momentum on high-priority initiatives throughout the day. Core responsibilities include editing and formatting documents, maintaining a robust records management system, and supporting general branch administration. The role serves as the primary liaison between CIDO and Corporate Services, ensuring effective communication and coordination, and supporting the processing of financial documents, transactions and routings. This opportunity is well-suited to a highly organized professional who thrives in a fast-paced, collaborative environment and takes initiative in managing complex administrative tasks.

For more information on what we offer, terms and conditions of employment, how to apply, and tips on how to prepare and submit your resume, please visit: Careers in the Government of Yukon ) 

Essential Qualifications

Please submit your resume clearly demonstrating how you meet each of the following qualifications. Please note, selection for further consideration will be based solely on the information you provide in your resume.

Demonstrated experience providing senior-level administrative and executive support, including proactively managing schedules, briefing materials, and day-to-day priorities to keep leadership organized and prepared. Proven ability to prepare, manage, and format a variety of documents, including correspondence, reports, and briefing materials. Experience supporting financial processes, including the preparation and processing of financial transactions and documentation. Completion of a certificate in Business Administration, Office Administration, or a related field is considered an asset. Familiarity with Yukon Government administrative and financial processes is considered an asset.

Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above may be equally considered.

Desired knowledge, skills and suitability

The ideal candidate will possess these qualifications, skills and knowledge, but also demonstrate suitability for the role and organizational culture. Key competencies for success in this role include:

Excellent oral and written communication skillsExcellent interpersonal skills and ability to work in a team environmentGood problem-solving skillsStrong attention to detailStrong organizational skills and an excellent ability to prioritize and multitaskAbility to manage continuously changing priorities and take direction from multiple sources

Additional information

For more information about this position, please contact: Genevieve Grant, Senior Project Manger at

For more information on what is happening at HPW, we encourage you to check us out on , and Facebook.

If you have questions about our recruitment process or what rewarding career opportunities are available within Highways and Public Works, please contact: Joyce Figueroa, Human Resources Consultant I at


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