Administrative Assistant, Pharmacy Services

Salary range: The salary range for this position is CAD $ $32.50 / hour Why Fraser Health?:

Are you motivated to join a dedicated team of health care providers in this dynamic and rewarding role? Are you interested in a career where you can make an impact on the well-being of others?

Get to know Lower Mainland Pharmacy Services:

We are a collaboration of four premier health employers Fraser Health, Provincial Health Services, Providence, and Vancouver Coastal Health and provide an integrated approach to pharmaceutical care and service excellence patients, residents and clients committed to investing in your professional development in building an environment where you can advance your career.

We currently have an exciting Full-Time opportunity for a Administrative Assistant, Pharmacy Services to join our team at the Langley Fulfillment Center located in Langley, BC.

If this sounds like the perfect role for you, here's why we believe you should apply:

• A career that offers you the opportunity to work in a fast growing and exciting organization with professionals who are eminent in their respective fields.
• Competitive salary package, including comprehensive health benefits coverage.

We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service.

We aim to build an environment where you love the work you do, the place where you work, and the people around you. From the financial advisor handling our health care resources, to the IT professional enabling life-saving data, to the nurse and physician on the front line of patient care, everyone plays a role in the care continuum. Together, we build outstanding workplaces.

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work.

Apply now to join our excellent team

One team, best pharmacy care, better lives.

Detailed Overview:

Provides administrative and secretarial support to the Directors, Pharmacy Services and/or Managers, Pharmacy Services by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities:

• Produces a variety of confidential and sensitive documents in support of the Directors, Pharmacy Services and/or Managers, Pharmacy Services, including correspondence, reports, presentations and memoranda.

• Researches, organizes, and summarizes support materials. Generates reports and presentations.

• Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.

• Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.

• Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.

• Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.

• Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.

• Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.

• Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

• Performs general timekeeping functions, inputs data and forwards to payroll for processing.

• Performs other related duties as assigned.

Qualifications: Education and Experience

Grade 12, graduation from a recognized administrative or secretarial program plus three (3) years' recent, related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Ability to type 55 w.p.m.
• Ability to operate a computer using a variety of desktop technology and other standard office equipment.
• Proficiency with all Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.