Operations Administrator

6 days ago

Montréal QC HB M, Canada Terras da Mantiqueira Canada Full time

Job Summary

We are seeking a highly organized and detail-oriented Operations Administrator to support our administrative and operational functions. The ideal candidate will possess strong office experience, excellent communication skills, and proficiency with various software tools. This role involves managing administrative tasks, supporting customer service efforts, and ensuring smooth daily operations within our organization.

Responsibilities

  • Manage front desk duties, including greeting visitors and handling multi-line phone systems with professional phone etiquette
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
  • Assist with filing, document proofreading, and organizing administrative files to ensure easy retrieval and compliance
  • Support customer service initiatives by responding to inquiries and providing customer support via phone and email
  • Handle clerical tasks such as scheduling appointments, managing calendars, and coordinating meetings
  • Support bookkeeping activities, including basic bookkeeping and record reconciliation
  • Maintain organized office environment and assist with general administrative duties as needed
  • Support medical or dental office operations if applicable, including patient check-in/out and appointment scheduling

Requirements

  • Proven experience in office administration or clerical roles; experience in medical or dental offices is a plus
  • Proficiency with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer skills
  • Strong organizational skills with attention to detail; ability to multitask efficiently in a fast-paced environment
  • Excellent communication skills, both verbal and written; professional phone etiquette required
  • Experience with data entry, proofreading, filing systems, and front desk operations
  • Ability to handle multi-line phone systems and provide exceptional customer service/support
  • Strong typing skills with accuracy; familiarity with bookkeeping or basic financial recordkeeping is desirable
  • Prior experience in medical or dental office environments preferred but not required

This position offers an engaging work environment where organizational excellence and customer service are valued. We welcome candidates who are proactive, dependable, and eager to contribute to our team's success.

Location: 1 Place Ville Marie, Montréal, QC H3B 4M7

Job Types: Full-time, Part-time

Pay: $28.75 per hour

Expected hours: 20 – 40 per week

Benefits:

  • Housing allowance
  • Relocation assistance
  • Stock options
  • Wellness program

Work Location: In person

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