Administrative Assistant

5 days ago

Caledonia ON NW M, Canada Black Capital Full time

About Black Capital

Black Capital is a private-equity firm focused on acquiring and stewarding legacy companies. Through active management and operational support, the firm helps its portfolio companies optimize efficiencies, drive growth, and build long-term value. Black Capital takes a thoughtful, partnership-driven approach to ownership.

Position Overview

Black Capital is seeking a proactive, detail-oriented Administration Assistant to support the Strategic Operations Manager and broader organization/business portfolio. This hybrid role is ideal for someone who enjoys a mix of administrative, financial, and operational responsibilities. You will play a key role in keeping the firm organized, supporting day-to-day operations, and assisting with financial tracking and reporting.

The ideal candidate will possess strong clerical and customer service skills, with experience in office management, data entry, and using various software tools. The position offers an opportunity to work in a hybrid environment where organizational skills and attention to detail are highly valued.

Key Responsibilities

  • Provide administrative and operational support to the Strategic Operations Manager
  • Manage calendars, schedule meetings, and coordinate appointments
  • Prepare, format, and organize documents, reports, and presentations
  • Assist with internal communications, follow-ups, and task tracking
  • Maintain organized digital and physical filing systems

  • Perform bookkeeping duties including:

  • Recording transactions and maintaining accurate financial records

  • Processing invoices, payments, and expense reports
  • Reconciling accounts and assisting with monthly reporting

  • Supporting basic budgeting and financial tracking for portfolio companies

  • Coordinate logistics for meetings, projects, and special initiatives

  • Handle general administrative duties to support day-to-day operations

Qualifications & Skills

  • Prior clerical or administrative experience preferred, including office experience
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Quickbooks
  • Strong computer skills with the ability to perform data entry accurately and efficiently
  • Excellent organizational skills with high attention to detail for proofreading and document management
  • Professional written and verbal communication skills
  • Demonstrated customer service skills with professional phone etiquette
  • Ability to handle multiple tasks simultaneously in a fast-paced environment; managing priorities independently and meeting deadlines
  • Discretion and professionalism when handling confidential information
  • Adaptable, proactive and comfortable supporting multiple workstreams
  • Familiarity with front desk operations and filing systems is desirable

Job Type: Part-time

Pay: $22.00-$25.00 per hour

Expected hours: 20 – 32 per week

Work Location: Hybrid remote in Caledonia, ON N3W 1M3

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