Accounts Payable

Orion M.C. Inc. is a Saint John, New Brunswick based Retail, Commercial, and Residential Real Estate Developer. As a self-sufficient operation, Orion M.C. Inc. is comprised of five divisions: Property Management Services, Property Development Services, Construction Services, Maintenance Services, and Landscape Services.

We are currently seeking to fill the position of Accounts Payable & Receivable Clerk within our Property Management Services division.

This role supports both AP and AR functions, ensuring the accurate processing of vendor payments and the timely reconciliation of tenant accounts. You will collaborate closely with multiple departments, including Leasing and Revenue Operations, to support collections, resolve billing inquiries, and deliver exceptional service to both internal and external stakeholders. The position also provides reception coverage during lunch hours and paid time off.

The ideal candidate is highly organized, detail-driven, eager to learn, and confident working in a fast-paced environment. If you are looking to build a long-term career in accounting and finance, we'd love to connect.

Key Responsibilities

Accounts Receivable (AR)

• Initiate follow-ups on overdue tenant accounts and maintain detailed communication logs
• Analyze, reconcile, and track outstanding AR balances; escalate issues as required
• Serve as the first point of contact for tenant billing inquiries related to rent, property taxes, and CAM
• Collaborate with Leasing and Revenue Operations to resolve tenant account issues
• Assist with AR aging analysis and preparation of weekly reporting packages
• Maintain accurate tenant records and support ongoing collections efforts

Accounts Payable (AP)

• Code and enter vendor invoices accurately and efficiently
• Prepare cheque runs; track payment status including signing, release, and clearing
• Reconcile vendor statements and resolve discrepancies
• Assist with corporate credit card and fuel card reconciliations
• Review invoice coding and apply critical thinking, particularly for related-party transactions
• Serve as the first point of contact for vendor inquiries, ensuring timely, professional responses
• Support workflow improvements and documentation accuracy within the AP process

Reception & Office Support

• Provide reception coverage during lunch hours and PTO, including:
• Answering and directing incoming calls
• Monitoring reception and AP inboxes
• Receiving and distributing mail, packages, and deliveries
• Preparing outgoing mail and courier shipments
• Greeting and directing visitors
• Ensure urgent or time-sensitive tasks continue uninterrupted during coverage periods

Qualifications & Requirements

• Diploma or certificate in Accounting, Finance, or Business Administration—or equivalent experience
• Minimum 2 years in a finance, accounting, or administrative support role
• Demonstrated experience in accounts payable and/or receivable
• Strong Microsoft Excel skills (pivot tables, lookups, filters)
• Excellent organization, accuracy, and attention to detail
• Effective written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with Yardi or other ERP/accounting systems considered an asset
• Familiarity with property management or real estate industries is a plus

What We Offer

Orion M.C. Inc. is an equal opportunity employer offering competitive compensation and a comprehensive benefits package.

How to Apply

To learn more about this opportunity or to apply, please submit your resume here on Indeed to Director of Finance, Tricia MacPherson.

We thank all applicants for their interest in employment with Orion M.C. Inc.; however, only those selected for an interview will be contacted..

Job Type: Full-time

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person