Administrative Assistant

As the Administrative Assistant you are responsible for providing a variety of both routine and confidential administrative tasks to support the Legal Operations Manager. You will perform a variety of tasks or works within an area of specialization. Working with limited supervision, this individual may act as an informal resource to other team members.

Become an integral part of the in-house legal department, join our True-Blue team today in Vancouver, BC

Essential Responsibilities:

• Performs general clerical and administrative duties including photocopying, printing, faxing, mailing, filing, support with opening, and closing legal files, and preparing transaction binders
• Drafts correspondence, edits, formats, and revises letters, memoranda, and other documents; and maintains document control
• Assist with onboarding of new hires within the Legal Department; assist with the matter management and e-billing platform, assist with annual internal Legal audit
• Provides or coordinates technical assistance, including coordination of office supplies, computer/communications product, and office furniture orders.
• Develops relationships with vendors and suppliers to maintain optimum service levels on behalf of the organization.
• Manages daily calendars, including the planning and scheduling of appointments, meetings, conferences and travel, and registration for courses and conferences; makes travel arrangements as required
• Assist with annual Legal retreat, securing a venue, coordinating with various vendors for food catering, audio visual equipment, hotel accommodations, etc.

Qualifications:

• Minimum 5 years of experience working as a corporate/commercial senior administrative assistant
• Familiarity with the legal field would be an asset, but legal training is not required
• Strong knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint, SharePoint, Litera Compare and Visio. Knowledge in e-billing platforms is a plus.
• Demonstrated professionalism, reliability and superior judgment, with a high degree of sensitivity for confidentiality
• Superior attention to detail in reviewing and editing correspondence, contracts and other legal documents to ensure a high degree of accuracy maintenance of professional standards
• Excellent time management and organizational skills, ability to prioritize and manage multiple priorities and interruptions, and work effectively under pressure while meeting deadlines in a dynamic, fast-paced environment
• Excellent written and oral communication skills
• Proactive, responsive and resourceful, eager to take the initiative and learn new skills
• Self-motivated and able to work with minimal supervision, troubleshooting assigned tasks and liaising with internal and external resources as appropriate

Working Conditions:

• Office-based position

Compensation

$53, $73,150.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.  

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.

---