Commercial Property Administrator

1 week ago

North York ON MH P, Canada Woodside Group Full time $60,000 - $90,000 per year

We are in the business of owning, managing, and developing properties in Toronto.

The Property Administrator is responsible for managing the financial and administrative functions related to commercial property management. This role focuses on maintaining accurate records of tenant accounts, ensuring timely collections, supporting lease administration, and contributing to the smooth operation of the commercial property portfolio.

RESPONSIBILITIES:

Accounts Receivable Management:

  • Process and record tenant and owner payments, including rent, maintenance fees, utilities, and other charges.
  • Monitor and manage aging accounts, ensuring timely follow-ups on overdue payments.
  • Prepare and send out rent statements, reminders, and notices for outstanding balances.
  • Reconcile tenant and/or owner accounts and resolve discrepancies efficiently.
  • Generate and distribute monthly accounts receivable reports for management review.

Property Administration:

  • Support lease administration by maintaining accurate tenant records, lease agreements, and critical dates (e.g., rent escalations and renewals).
  • Assist with preparing and issuing tenant and owner communications, including notices, memos, and updates.
  • Coordinate property inspections, maintenance requests, and vendor services in collaboration with the property management team.
  • Ensure compliance with property management policies, procedures, and legal requirements.

Financial Reporting and Support:

  • Collaborate with accounting teams to ensure accurate property financials.
  • Assist in preparing budgets, forecasts, and financial summaries for properties.
  • Prepare documentation for audits related to accounts receivable and property operations.

Customer Relations:

  • Respond promptly to tenant inquiries and concerns regarding billing and property matters.
  • Foster positive relationships with tenants, purchasers, vendors, and other stakeholders.

QUALIFICATIONS:

Education and Experience:

  • Post-secondary education in accounting, business administration, or a related field is preferred.
  • 2+ years of experience in accounts receivable, property administration, or a related role.

Skills and Abilities:

  • Proficiency with computers in accounting software (e.g., Yardi) and Microsoft Office Suite (Excel, Word, Outlook).
  • Strong organizational skills with attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Problem-solving mindset with a proactive approach to challenges.

Additional Requirements:

  • Familiarity with commercial property management practices, real estate terminology, and relevant regulations is an asset.
  • Ability to handle confidential information with professionalism.
  • Mandarin speaking an asset.

We thank all candidates for their interest. However, only those selected for interviews will be contacted.

Job Types: Full-time, Permanent

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • On-site parking

Education:

  • DCS / DEC (preferred)

Experience:

  • Yardi Voyager: 1 year (preferred)
  • accounts receivable and property administration,: 2 years (preferred)

Language:

  • Mandarin (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location: In person

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