Construction Operations Coordinator

About Dark Bay Construction

Dark Bay Construction is a Halifax-based cladding subcontractor specializing in exterior cladding systems, air/vapour barriers, insulation, and sub-structure for mid- to high-rise residential buildings. We work with leading general contractors across HRM and operate with a strong focus on quality execution, organization, and practical site management.

We are a growing company looking to add a reliable, detail-oriented team member to support construction operations through administration, documentation, site coordination, and schedule awareness.

Position Overview

This is a hybrid office and site-based coordination role supporting construction operations. The position works directly under the General Manager and acts as an organizational and early-warning support role for project documentation, safety records, and schedule status.

This role supports safety documentation and reporting processes only and does not assume responsibility for site safety, project schedules, or crew management. All safety responsibility remains with site supervision and management.

Key Responsibilities

Operations & Administration

• Organize and maintain digital and physical project files
• Assist with spreadsheets, tracking logs, and internal documentation
• Follow up on invoices, purchase orders, and supporting documentation
• Assist with scheduling coordination and internal communications
• Book staff events, training, and meetings
• Provide day-to-day operational and administrative support to the General Manager

Safety Documentation Support

• Monitor SiteDocs to ensure required safety documentation is being completed
• Follow up with site staff regarding missing or incomplete safety forms
• Organize and maintain safety records and documentation
• Assist with submission of incident reports to general contractors and clients, with input from site staff and supervision
• Support COR-related administrative documentation

This role does not act as a safety officer, conduct investigations, or assume responsibility for site safety.

Site Presence & Schedule Awareness

• Attend job sites periodically to observe progress and support documentation
• Track basic schedule indicators (planned vs. actual progress)
• Flag potential schedule slippage, manpower constraints, or access issues to the General Manager
• Assist with deficiency tracking and project close-out documentation
• Communicate professionally with general contractors, consultants, and clients as required

This role does not manage project schedules, direct crews, or make commitments on behalf of the company.

Qualifications & Experience

• Experience in construction administration, coordination, or operations preferred
• Comfortable working both in an office environment and on active construction sites
• Strong organizational skills and attention to detail
• Ability to observe site conditions and communicate concerns clearly
• Proficient with spreadsheets, email, and document management
• Ability to work independently and follow up on tasks
• Strong written and verbal communication skills
• Valid driver's license and ability to travel to sites within HRM

Experience with SiteDocs, COR documentation, or construction scheduling is an asset but not required.

What We Offer

• Competitive hourly wage: $23–$27/hr
• Stable, full-time position
• Exposure to both office and field construction operations
• Opportunity for long-term growth within operations or administrative support
• Supportive, practical team environment with clear expectations

Job Type: Full-time

Pay: $23.00-$28.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• Paid time off
• RRSP match
• Store discount
• Vision care

Work Location: Hybrid remote in Halifax, NS