Logistics Assistant

About CoolIT Systems Inc.
Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of "The Americas' Fastest Growing Companies 2023" by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high-performance computing, and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

Role
What You'll Do
As a Logistics Assistant at CoolIT Systems, you'll play a key role in supporting the global flow of materials and products that power our advanced manufacturing operations. You'll assist in coordinating international and domestic shipments, ensure compliance with trade regulations, and help maintain smooth, on-time delivery to and from our facilities, suppliers, and customers worldwide. This is a fully onsite position.

Responsibilities

• Shipping Coordination
• Assist with coordinating international and domestic shipments via air, sea, and land.
• Communicate with freight forwarders, customs brokers, and transportation providers to resolve basic shipping or documentation issues.
• Track shipments and provide regular updates to internal teams and external stakeholders.
• Documentation & Compliance
• Prepare and organize shipping and customs documents, including commercial invoices, packing lists, bills of lading, and USMCA certificates.
• Ensure accuracy and completeness of all shipment records and customs information.
• Maintain compliance with international shipping standards, Incoterms, and data confidentiality policies.
• Data & Systems Management
• Enter, update, and maintain accurate data in ERP systems and logistics databases.
• Assist in generating logistics reports and maintaining organized digital and physical files for audit readiness.
• Departmental Support
• Support general administrative and clerical functions within the logistics department.
• Collaborate closely with internal teams to support ongoing supply chain operations and process improvements.

Who You Are
Basic Qualifications

• High school diploma or equivalent; post-secondary education in Logistics, Business, or a related field is an asset.
• 1–2 years of experience in a logistics, supply chain, or administrative support role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent attention to detail and a high level of accuracy in data entry.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

• Experience with NetSuite (ERP system) is an asset.
• Understanding of HTS codes, classification processes, and trade agreements (e.g., USMCA).
• Experience with bonded warehousing and freight consolidation.

Skills

• Clear and concise communication skills, both written and verbal.
• Strong organizational and problem-solving abilities.
• Proactive, reliable, and detail-oriented.
• Able to manage multiple priorities and adapt to shifting demands.

Why CoolIT?
We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that maintain and strengthen our culture while aligning with our vision and values.

We thank every candidate in advance; however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks, including a criminal record and education verification.