Billing Coordinator

2 weeks ago

Vancouver, British Columbia, Canada Ghost Vfx Vancouver Ltd Full time $40,000 - $60,000 per year
The Billing Coordinator is responsible for creating pre-invoices for daily billing, PO Requests, revisions, invoices, cost tracking per episode or project, client correspondence and troubleshooting. This role required strong organizational skills, time management, communication, and customer service skills. This position requires independent and collaborative work abilities with our clients, team, and other departments.  
 

Principal Duties and Responsibilities:Responsibilities:

  • Responsible for updating and maintaining work orders daily to ensure accuracy and completeness
  • Create pre-invoices and send them to the client based on the agreed upon timeframe
  • Partner and collaborate with the production team, producers, and the sales team to research and

    resolve billing discrepancies, clarify missing information, and ensure all items are accurately capture before invoicing.

  • Maintain strong professional relationships with clients, answering questions and addressing concerns regarding billing in a timely manner.  

  • Responsible for following up with clients on purchase orders (PO) requests and approvals
  • Manage and process final invoices per client requests, ensuring proper distribution and documentation according to the client's instructions
  • Responsible for follow up on past dues and collections as needed
  • Create, update, and maintain episodic tracking excel spreadsheets for assigned shows
  • Primary owner for all ad hoc reports/research as requested by finance, clients, and the sales team
  • Review and address weekly billing status reports
  • Assist with preparing and reconciling month-end billing data
  • Ensure all billing is closed out accurately for financial reporting
  • Other duties as assigned and/or needed
  • Sets up new client accounts across billing and scheduling platforms, and handles credit applications
  •  Tracks and issues tax credit labour letters for BC operations
Required Skills:
  • General knowledge of the operations and practices of the company and a working knowledge of post production processes and terms   
  • Thorough knowledge of finance and accounting procedures
  • Excellent written and verbal skills with a high level of attention to detail, with a client service mindset
  • Strong organizational skills with the ability to manage multiple projects simultaneously
  • High level of accuracy, attention to detail, and ability to work under tight deadlines
  • Thorough knowledge of MS Excel, and experience with financial or ERP software.


Qualifications:

Education:  
  • High School education or equivalent required
  • Experience in a finance or billing role a plus.  

Picture Shop is proud to be an Equal Opportunity Employer, consistent with applicable federal, state and local law.  

  • Billing Analyst

    2 weeks ago

    Vancouver, British Columbia, Canada lululemon Full time $66,000 - $120,000 per year

    RequirementsDescription & Requirementswho we arelululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success...

  • Billing Analyst

    1 week ago

    Vancouver, British Columbia, Canada lululemon Full time $66,000 - $120,000 per year

    who we arelululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on...

  • Project Coordinator

    4 days ago

    Vancouver, British Columbia, Canada Christie Lites Full time $40,000 - $60,000 per year

    Christie Lites, a leader in the stage lighting industry, is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will be responsible for supporting our project managers and ensuring the successful execution of stage lighting projects. At Christie Lites, we pride ourselves on providing excellent...

  • Customs Coordinator

    4 days ago

    Vancouver, British Columbia, Canada Hemisphere Freight & Brokerage Services Inc Full time

    Reports To:Branch ManagerLocation:Vancouver, BCPosition SummaryThe Customs Coordinator is responsible for managing the end-to-end customs clearance process, ensuring compliance with Canadian regulations, and delivering exceptional customer service. This role involves close collaboration with clients, carriers, government agencies, and internal teams to...

  • Logistics Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Challenger Motor Freight Inc. Full time $60,000 - $90,000 per year

    Bilingual Logistics CoordinatorOverseeing and facilitating the supply chain operations of our company, you will be the one to coordinate personnel and process to achieve the effective distribution of goods. The goal is to ensure the smooth operations of a variety of channels aiming for maximum efficiency. This is a collaborative team environment, and we are...

  • Tenant Coordinator

    4 days ago

    Vancouver, British Columbia, Canada Hudson Pacific Properties Full time $67,840 - $68,720 per year

    Description Position at Hudson Pacific PropertiesAt Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and entertainment, and we're seeking a Tenant Coordinator to support our premier Bentall Centre property in Vancouver. The Tenant Coordinator serves as a key point of contact for tenants, vendors, and visitors and...

  • Tenant Coordinator

    3 days ago

    Vancouver, British Columbia, Canada Hudson Pacific Properties Full time $60,000 - $96,000 per year

    At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and entertainment, and we're seeking a Tenant Coordinator to support our premier Bentall property in Vancouver. The Tenant Coordinator serves as a key point of contact for tenants, vendors, and visitors and manages many aspects of day-to-day office operations....

  • Tenant Coordinator

    2 days ago

    Vancouver, British Columbia, Canada Hudson Pacific Properties Full time $30,000 - $40,000 per year

    DescriptionPosition at Hudson Pacific PropertiesAt Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and entertainment, and we're seeking aTenant Coordinatorto support our premier Bentall Centre property in Vancouver. TheTenant Coordinatorserves as a key point of contact for tenants, vendors, and visitors and...

  • Maintenance Coordinator

    4 days ago

    Vancouver, British Columbia, Canada Co-operative Housing Federation BC Full time $65,000 - $85,000 per year

    Who we areCOHO Management Services Society is a non-profit property management company dedicated to supporting housing co-operatives across British Columbia. Since its founding in 1984 by the Co-operative Housing Federation of BC (CHF BC), COHO has been committed to supporting housing co-operatives through tailored, community first management services. ...

  • Maintenance Coordinator

    3 days ago

    Vancouver, British Columbia, Canada Co-operative Housing Federation BC Full time

    Position SummaryWorking with Maintenance Technicians and reporting to the Supervisor, Maintenance Team, the Maintenance Coordinator is responsible for the smooth functioning of the maintenance coordination service to our client co-ops. Each housing co-op is unique and has its own set of requirements that the Maintenance Team aims to fulfill. This role...