Maintenance Coordinator

Who we are

COHO Management Services Society is a non-profit property management company dedicated to supporting housing co-operatives across British Columbia. Since its founding in 1984 by the Co-operative Housing Federation of BC (CHF BC), COHO has been committed to supporting housing co-operatives through tailored, community first management services.   

Our services are tailored to support in administration, governance, financial services and property management and maintenance. With a deep understanding of the unique needs of co-op living, we help housing co-operatives operate efficiently, remain financially sustainable and foster vibrant and inclusive communities.

The Ideal Candidate

Are you detailed oriented, organized and passionate about keeping things running smoothly? As a Maintenance Coordinator at COHO Management, you'll be the backbone of our maintenance operations, ensuring housing co-operatives receive timely and efficient service. You will be providing flexible, effective, and tailored property maintenance solutions to meet the specific needs of our clients.

If you thrive on problem solving, enjoy working with people and take pride in delivering high quality support to communities across BC, we would love to hear from you

What you'll do

As a Maintenance Coordinator, you'll manage the day-to-day coordination of maintenance services for our client co-ops. Your responsibilities will include, but are not limited to:

• Receiving and processing maintenance work orders and inspection reports
• Assigning task to trades companies and arranging tenant access
• Following up with vendors and approving invoices for completed work
• Preparing daily, weekly and monthly tracking reports for clients
• Assisting with client billing and monitoring receivables
• Maintaining organized records and providing professional client reports
• Attending client meeting and occasional site visits
• Delivering exceptional customer service and ensuring quality control

What you bring

• Three to five years of experience in property or building maintenance
• Strong organizational and time management skills
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, take initiative and solve problems
• Professional demeanor with attention to detail and confidentiality
• Knowledge of housing co-ops or multi-unit residential buildings is an asset
• Performing other duties that is assigned by the Maintenance Team Supervisor and Director of Building Services

What's in it for you

• Statutory Holidays
• Christmas closure days
• Monday to Friday work week
• Competitive compensation – we are a Living Wage employer
• The chance to contribute to affordable housing and community development across BC

Conditions of employment

This position often requires flexibility to work outside of regular office hours (i.e. evenings). This position may be based on site in the office of multiple housing co-operatives with frequent activities and travel in and around the lower mainland.

The incumbent must be able to lift and carry up to 25 lbs, as well as have the manual dexterity to type, and file documents. In addition, as required at co-op sites, the incumbent must be able to walk short distances/climb stairs.

Equity, Diversity and Inclusion

At COHO, we foster a work environment that is inclusive and diverse, where people can be themselves. Every perspective and lived experience is valued so that together, as a co-operative, our interactions with members and the public embodies respect and a sense of belonging.

We thank all applicants for their submissions, however, only persons selected for an interview will be contacted.