CEO Assistant

7 days ago

Ottawa, Ontario, Canada Cambridge Comfort Home Service Inc Full time $42,244 - $185,681 per year

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the CEO of our dynamic organization. This role requires a professional with exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities efficiently. The Executive Assistant will serve as a key partner in facilitating executive operations, enabling strategic initiatives, and ensuring smooth day-to-day functioning at the highest level of leadership.

Duties

  • Manage the CEO's calendar, schedule meetings, and coordinate appointments to optimize time management.
  • Prepare and organize documents, reports, and presentations for meetings and strategic planning sessions.
  • Handle correspondence on behalf of the CEO, including emails, phone calls, and internal communications.
  • Assist with business development activities by conducting research, preparing proposals, and coordinating outreach efforts.
  • Facilitate process improvement initiatives by identifying efficiencies and implementing best practices within administrative workflows.
  • Support project management efforts by tracking deadlines, coordinating teams, and ensuring deliverables are met on time.
  • Negotiate contracts or agreements as needed in collaboration with relevant departments.
  • Act as a liaison between the CEO and internal/external stakeholders to foster effective communication.
  • Lead special projects or initiatives that align with organizational goals, demonstrating leadership and strategic thinking.

Skills

  • Strong negotiation skills to manage contracts and stakeholder relationships effectively.
  • Proven ability in process improvement to streamline operations and increase efficiency.
  • Demonstrated leadership qualities with the capacity to influence teams and drive initiatives forward.
  • Experience in business development to support growth strategies and partnership opportunities.
  • Excellent project management skills with the ability to prioritize tasks, meet deadlines, and coordinate multiple projects simultaneously.
  • Exceptional organizational skills with keen attention to detail.
  • Outstanding verbal and written communication abilities.
  • Proficiency in office software tools such as Microsoft Office Suite or Google Workspace. This position offers an exciting opportunity for a motivated professional eager to contribute at an executive level within a fast-paced environment. The ideal candidate will be resourceful, adaptable, and committed to supporting organizational success through strategic assistance and operational excellence.

Job Type: Full-time

Pay: $42,244.99-$185,681.89 per year

Benefits:

  • Company car
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Profit sharing
  • Vision care

Work Location: In person

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