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Office Manager and Coordinator, Plenary Properties

2 weeks ago

Ottawa, Ontario, Canada Plenary Americas Full time $60,000 - $90,000 per year

The Company

Plenary is a leading specialized developer of long-term Public-Private Partnership (PPP) projects. Since its inception in 2005, we have built a portfolio of 63 projects and more than $30 billion in North American assets under management. We are determined in our approach to deliver first-class infrastructure, build the right delivery solutions for the projects we work on and inspire people with our vision for transformational spaces.

Why work for Plenary?

Recognized as a Great Place to Work in both Canada and the US, we pride ourselves on our winning workplace culture. Our focus is on empowering our employees, driving results, building strong camaraderie, and celebrating our wins as a team. Our workplace culture is like no other and is our driving force to bring infrastructure to life. Learn more about us by visiting

Responsibilities

  • Compose official communications and high-quality presentations
  • Investigate issues independently
  • Assist team in reviewing documents as required (primarily grammatical, and presentation formats)
  • Be knowledgeable in SharePoint, MS Word, MS Excel and MS Powerpoint
  • Ensure team adherence to accepted document control processes
  • Perform the roles, tasks and requirements of your position as reasonably expected by the CEO and required under the Project Agreement and Drop-Down Agreements
  • Set a high standard of professional conduct as an example to staff and business associates
  • Other duties as assigned
  • Contract activities: Prepare and track variation change estimates and change orders
  • Calendar and Schedule Management: Schedule governance and internal meetings, draft and distribute agendas, reports, presentations and minutes
  • Information Management: Organizing, filing, and maintaining important documents, reports, and other essential paperwork on several platforms
  • Financial Management: Process invoices, track deductions and payables

Qualifications

  • Post-secondary education in Business; knowledge of Public-Private Partnership (P3) projects considered an asset.
  • Eligible to obtain Top Secret security clearance.
  • On-site position based exclusively at our Ottawa office.
  • Strong proficiency in Microsoft Office, with excellent writing and editing skills.
  • Demonstrates a strong work ethic, professionalism, and high integrity.
  • Collaborative team player with the ability to contribute positively toward successful project completion.
  • Familiarity with facility management processes and terminology is preferred.
  • Experience with SharePoint and project management or scheduling software is an asset.
  • Bilingualism in French considered an asset.
  • Project coordination or management experience considered an asset.

What we offer

  • Competitive salary with annual bonus potential.
  • Comprehensive benefits package including medical, dental and vision, and RRSP plan with employer contribution.
  • Four weeks' vacation.
  • Long-term development opportunities and ability to be part of an exciting and growing industry.

Note: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are committed to continuous improvement, and a diverse and inclusive workplace for all. Plenary Americas is an Equal Employment Opportunity employer and employment decisions are based on merit and business needs only. Reasonable accommodation is available for qualified individuals with disabilities, upon request.