Administrative Assistant

1 week ago

Vancouver BC VC H, Canada Sprott Shaw College Full time

Are you motivated by using your talents to support others? Come work for one of BC's top regulated colleges

Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support.

Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented.

Reporting to the Campus Director, the Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually the first point-of-contact, the Administrative Assistant is the public's first perception of the campus.

Responsibilities

  • Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
  • Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
  • Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
  • Ensure proper procedures and processes are followed for student registrations, file creations, and start schedules - and inputted into FAST
  • Monitor attendance and keep the Admissions Advisor informed about any new student's absence
  • Provide the Director with the names of students who have excessive absenteeism
  • Print and distribute monthly interim transcripts every four weeks for each student
  • Process diplomas, certificates, and final transcripts
  • Read and follow all procedures and policies and become aware of updated procedures
  • Participate in graduation functions
  • Attend faculty meetings and in-service training sessions
  • May act as an instructional assistant in smaller campuses

Qualifications and Education

  • Post Secondary Education preferred
  • Minimum two (2) years of related working experience required

Skills & Competencies

  • Knowledge of MS Office and/or database systems
  • Excellent communication
  • Interpersonal skills
  • Teamwork
  • Accountability
  • Planning and Organizing
  • Problem Solving
  • Time Management

What We Offer

  • Reimbursement of practicing license or professional association membership fees
  • Education and training allowance
  • Tuition discount for spouse and children
  • Comprehensive extended health benefits
  • Disability and life insurance
  • RRSP matching
  • Employee and Family Assistance Program
  • Work-life balance
lp

Commitment to Equity, Diversity & Inclusion

Sprott Shaw College is an Equal Opportunity Employer and welcomes all applicants to apply and does not discriminate based on race, national/ethnic origin, colour, religion, sex, age, sexual orientation, marital status, family status, and/or disability. We encourage candidates who have experienced barriers in employment opportunities to apply.

Job Types: Full-time, Permanent

Pay: $38,000.00-$40,000.00 per year

Benefits:

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Tuition reimbursement
  • Vision care

Work Location: In person

  • Administrative Assistant

    8 hours ago

    Vancouver, BC VC H, Canada M1 Flow Holdings Inc. Full time

    About the RoleWe are a small, family-run real estate company focused on owning and managing long-term rental properties. Our team is hands-on and works closely together to support day-to-day operations and administrative needs. We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support both professional and limited...

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time

    Company DescriptionPromedent offers businesses in Canada the lowest fee Private Health Services Plan (PHSP) on the market, designed to transform healthcare costs into 100% tax-deductible expenses. By enabling businesses to convert dental and medical expenses into tax write-offs, and providing employees with tax-free reimbursements, Promedent helps...

  • Administrative Assistant

    1 week ago

    Vancouver, BC, Canada University of British Columbia Full time

    Staff - Non UnionJob CategoryExecutive Administrative StaffJob ProfileNon Union Salaried - Administrative Assistant 2Job TitleAdministrative AssistantDepartmentLegal Counsel Administrative Support | University Counsel OfficeCompensation Range$4,248.68 - $5,181.77 CAD MonthlyPosting End DateDecember 5, 2025Note: Applications will be accepted until 11:59 PM on...

  • Administrative Assistant

    1 week ago

    Vancouver, BC, Canada University of British Columbia Full time

    Staff - Non UnionJob CategoryExecutive Administrative StaffJob ProfileNon Union Salaried - Administrative Assistant 2Job TitleAdministrative AssistantDepartmentLegal Counsel Administrative Support | University Counsel OfficeCompensation Range$4,248.68 - $5,181.77 CAD MonthlyPosting End DateDecember 5, 2025Note: Applications will be accepted until 11:59 PM on...

  • Administrative Assistant

    1 week ago

    Vancouver, BC, Canada Providence Healthcare Full time €49,520 - €65,000

    SalaryThe salary range for this position is CAD $24.76/Hr. - CAD $32.50/Hr. Summary Administrative Assistant – Heart Centre, Medical Device Reprocessing & Medical ImagingBring your organizational skills and initiative to support multiple leaders across three dynamic departments! In this role, you’ll provide essential support to leaders in our Heart...

  • Administrative Assistant

    1 week ago

    Vancouver, BC, Canada Providence Healthcare Full time €49,520 - €65,000

    SalaryThe salary range for this position is CAD $24.76/Hr. - CAD $32.50/Hr. Summary Administrative Assistant – Heart Centre, Medical Device Reprocessing & Medical ImagingBring your organizational skills and initiative to support multiple leaders across three dynamic departments! In this role, you’ll provide essential support to leaders in our Heart...

  • Office Administrative Assistant

    2 days ago

    Kamloops, BC VC A, Canada Composed Financial Full time

    Composed Financial (Sun Life Financial Canada) is looking for a experience Office Administrative Assistant to join our team.Role SummaryWe are looking for an enthusiastic Office Administrative Assistant to join our team at Composed Financial. The Assistant will coordinate and deliver exceptional administrative support in the office. A valued member of the...

  • Administrative Assistant II

    2 hours ago

    Vancouver, BC VC L, Canada Cadillac Fairview Full time

    Role impact:To support a number of management staff in administrative tasks such as but not limited to, invoice processing, file system management, typing correspondence, preparing and distributing documentation and reports, answering telephones, scheduling appointments and meetings, making travel arrangements and prioritizing workload and completing on an...

  • Administrative Assistant

    2 weeks ago

    Vancouver, BC, Canada BC Maritime Employers Association Full time

    The Administrative Assistant, Leaves Processing is responsible for ensuring accurate and timely administration of employee leave programs in compliance with federal legislation and organizational policies. This role supports employees and stakeholders by adjudicating leave requests, maintaining precise records, and serving as a subject matter expert on leave...

  • Administrative Assistant

    1 week ago

    Vancouver, BC, Canada BC Maritime Employers Association Full time

    The Administrative Assistant, Leaves Processing is responsible for ensuring accurate and timely administration of employee leave programs in compliance with federal legislation and organizational policies. This role supports employees and stakeholders by adjudicating leave requests, maintaining precise records, and serving as a subject matter expert on leave...