Current jobs related to Administrative Assistant - Vancouver, British Columbia - Health Quality BC
-
Administrative Assistant
7 days ago
Vancouver, British Columbia, Canada Altin Engineering LTD Full timeCompany DescriptionAltin Engineering LTD is headquartered in North Vancouver, British Columbia, Canada, with its office located at North Vancoucer. The company is known for its dedication to delivering high-quality engineering and real estate development solutions. With a focus on excellence and precision, Altin Engineering LTD caters to a diverse range of...
-
Administrative Assistant
17 hours ago
Vancouver, British Columbia, Canada Indigenous Perspectives Society Full timePosition: Administrative AssistantStatus: Regular Full-timeDepartment: Guardianship (SAJE & Child and Youth Engagement sub-programs)Location: 3284 East Broadway, Vancouver, BCClassification: Grid 09, Delegated ProgramsSalary: $1,923.81 to $2,167.41 bi-weeklyJob SummaryThe Guardianship Administrative Assistant, Strengthening Abilities & Journeys of...
-
Administrative Assistant
17 hours ago
Vancouver, British Columbia, Canada ADC(Alliance of Digital Communities) Full timeJob Summary:We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in Vancouver, BC. If you're passionate about supporting a vibrant workplace and helping things run smoothly, we want to hear from you In this role, you will have the opportunity to contribute to a range of important tasks, from organizing schedules to...
-
Administrative Assistant
17 hours ago
Vancouver, British Columbia, Canada Evidinno Outcomes Research Inc. Full timeEvidinno Outcomes Research Inc. is a company located in Vancouver, BC, dedicated to providing high-quality health outcome and research consulting services for clients globally. Our expert opinion and customized consultation help us solve complex research problems and enables our clients to make informed decisions.Our team of expert clinician scientists,...
-
Administrative Assistant
17 hours ago
Vancouver, British Columbia, Canada Ranch Estates 100 Holdings Full timeJob Description:We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team in Vancouver. This role is ideal for a detail-oriented individual who excels in multitasking and has strong communication skills. As an Administrative Assistant, you will provide critical support to our team, ensuring smooth office operations and...
-
Administrative Assistant
7 days ago
Vancouver, British Columbia, Canada Co-operative Housing Federation BC Full timeWho we areCOHO Management Services Society is a non-profit property management company dedicated to supporting housing co-operatives across British Columbia. Since its founding in 1984 by the Co-operative Housing Federation of BC (CHF BC), COHO has been committed to supporting housing co-operatives through tailored, community first management services. ...
-
Administrative Assistant
17 hours ago
Vancouver, British Columbia, Canada Fontaine Contracting Full timeAbout UsFontaine Site Services Inc. is a growing civil construction contractor specializing in earthworks, excavation, and underground utilities. We support a fast-paced field operation and are looking for a reliable, detail-oriented Administrative Assistant / Project Coordinator to help keep projects and office operations running smoothly.This is a hybrid...
-
Administrative Assistant
16 hours ago
Vancouver, British Columbia, Canada ZL Tech Full timeAdministrative Assistant (Remote, part-time) ZL Tech is hiring an Administrative Assistant to support leadership with administrative tasks and scheduling. This role can be remote-based in Canada or the US. Part time hours can be flexible around the candidate within US time zone office hours. ResponsibilitiesGeneral administrative tasks Arrange...
-
Administrative Assistant
17 hours ago
Vancouver, British Columbia, Canada OfficeSuites Full timeOverviewWe are a fun and dynamic shared workplace serving a diverse range of clients. The company is looking for an experienced administrative assistant to support the team with front desk responsibilities and daily operations.We have an unparalleled commitment to our clients and value the relationships we have built over the years. The ideal candidate will...
-
Administrative Assistant
17 hours ago
Vancouver, British Columbia, Canada Human Agency Full timeLocation:Remote (Vancouver, Canada)Department:Administration and FinanceEmployment Type:Independent ContractorAbout UsWe're scaling rapidly and expanding our operational capacity to support growth across our teams and clients. Our mission is to empower people with the tools, expertise, and human-centered AI strategies that unlock opportunity and impact.Our...
Administrative Assistant
17 hours ago
Organization:
Health Quality BC
Location:
Vancouver, BC
Position Type:
Permanent, Full-Time
Salary Range:
$48,476 to $63,624; Typical Hiring Range $48,476 to $60,594
Health Quality BC (HQBC) is committed to an equitable, diverse and inclusive workforce. We recognize that there are a variety of experiences that contribute to the overall qualifications for each role. If you feel that you could excel in this position, but do not necessarily meet the formal requirements, we want to hear from you
In particular, we encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas at HQBC to apply.
We are currently looking for an Administrative Assistant to support our People & Strategy department; however, areas of support may change based on the needs within Health Quality BC.
Role Summary
Health Quality BC provides system-wide leadership to efforts designed to improve the quality of health care in British Columbia. Through collaborative partnerships with health authorities, patients, and those working within the health care system, we promote and inform a provincially-coordinated, patient-centred approach to quality.
The Administrative Assistant provides confidential administrative and secretarial support to designated Leader(s) and manages the day-to-day administrative operations to ensure accurate and timely delivery of administrative services. Coordinates the flow of information, communicates internally and externally to respond to inquires and clarify details, coordinates appointments and meetings, prepares and processes documents and information, assists in budget development and monitors expenditures, arranges travel and accommodation, provides project support, submits HR and Finance information, and maintains office equipment and supplies.
Key Accountabilities
- Maintains a coordinated and up-to-date calendar for the designated Leader's appointment schedules by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts. Coordinates appropriate travel and accommodation arrangements for designated Leader's attendance at conferences and meetings, confirms reservations, and establishes an itinerary.
- Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues.
- Produces timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enters and collects data, and compiles relevant statistical information and reports. Drafts agendas, gathers background materials, attends and records proceedings, prepares and distributes minutes, and takes follow-up actions. Maintains a bring-forward system.
- Assists in budget development and monitors expenditures, authorizes expense reimbursements and invoices up to a pre-determined limit, and develops an expenditure tracking system for those expenditure invoices qualifying for reimbursements from various third parties. Completes purchase requisitions/online purchasing and forwards for processing, and ensures invoices are authorized for payment and submitted for payment.
- Completes and submits eForms for designated Leaders; processes timekeeping for assigned staff; and liaises with Finance, Payroll and Human Resources as necessary.
- Provides project support, researches information, tracks statistical data, and compiles and analyzes data involving new projects, and the interpretation and application of policies and procedures.
Qualifications
A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.
Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities. Demonstrated ability to use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an advanced level. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills. Demonstrated ability to record and transcribe minutes of meetings. Ability to type 60 words per minute.
Please send resume and cover letter to Breah Talan, Director, People & Strategy, at by
January 23, 2026
.
Kindly note that only short-listed candidates will be contacted; others will be kept on file for a period of two years for future consideration.
