Office Assistant B

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Hiring Unit:

CIRMMT

Position Summary:

Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions and will be responsible for collecting and collating information related to the Centre's FRQ application.

Primary Duties:

• Greets clients and answers specific inquiries with a positive attitude.
• Responsible for gathering, editing and organizing information related to the FRQ application (CVs of researchers, activity reports, data entry in databases/documents, descriptive texts, etc.)
• Processes data and reports as required. Also responsible for the data entry of information related to the FRQ application, including use of the FRQ database.
• Performs specific editing, reviewing and proof reading of documents as required.
• Provides day-to-day administrative support to CIRMMT (data entry, and other administrative tasks) as necessary.
• Provides support for events including publicity, logistics, set up and tear down (including preparation of the coffee, room logistics, liaison) and social media, as necessary.
• The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent.

Education / Experience:

• High School Diploma with one year of relevant experience in the field of work.
• Familiarity with interdisciplinary fields of research a strong asset.
• Background in music and research, as well as with grant or scholarship writing a strong asset

Other Qualifying Skills and Abilities:

• Superior customer service skills; demonstrated organizational skills, with ability to prioritize
• Ability to work in a MAC Office environment and comprehensive knowledge of standard office software; understanding of basic principles to maintain a database; attention to detail, discretion
• English and French essential

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Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Hourly Salary:

Estimated Number of Work Hours per Week:

Position Start Date:

Position End Date:

Deadline to Apply:

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,