Administrative Coordinator

2 days ago

Hamilton, Ontario, Canada Pivot + Edge Full time

Premium Plus Tool Repair and Packaging Inc. is a proudly Canadian company with the motto "service that sells." This means we repair your tools properly and promptly to get you up and running again as soon as possible.

We feel that it's our responsibility to get your strapping tool right back into circulation; safely and expediently. When we repair or sell you a strapping tool, it is going to meet the industry ISO standard for safety and quality.

The Administrative Coordinator is responsible for providing administrative support, managing shipping and receiving activities, and ensuring accurate documentation and inventory control. Reporting to the Operations Manager and supporting daily operations by maintaining organized records, assisting with customer inquiries, coordinating shipments, and ensuring efficient flow of materials and information throughout the business.

RESPONSIBILITIES:

  1. Administrative

  • Answer phones, emails, and customer inquiries in a professional and timely manner.

  • Prepare sales orders and quotes through accurate data entry of tool repair reports provided by repair technicians.

  • Maintain accurate filing systems both digitally and physically.

  • Support management with reporting, spreadsheets, and basic bookkeeping tasks.

2. Inventory & Order Management

  • Assist with inventory tracking, including cycle counts and full physical inventory counts.

  • Identify and categorize received parts:

    • Items fulfilling outstanding part orders

    • Items required for ongoing tool repairs

    • Items to be added directly into inventory

  • Label and stock incoming parts; create new bins and locations as needed.

  • Coordinate with suppliers regarding short shipments, damaged parts, or discrepancies.

3. Shipping & Receiving

  • Prepare packing slips and all required shipping documentation.

  • Schedule shipments and pickups while maintaining detailed tracking documentation.

  • Package shipments securely following company standards.

  • Receive incoming deliveries; verify quantities, PO numbers, and product condition.

  • Coordinate product returns or RMA shipments.

  • When tools arrive for repair, follow ISO 9000 standards for tagging, logging, and entering tools into the tracking system.

4. Material Handling

  • Assist with physical material handling, including operating forklifts and pallet jacks (if applicable and certified).

Note: The above statements describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties and responsibilities assigned to this position.

  • High school diploma or equivalent.

  • Proficiency with MS Office (Excel, Word, Outlook) and Google Suite.

  • Strong computer literacy and accurate data entry skills.

  • Excellent organizational skills and attention to detail.

  • Ability to work independently and collaborate effectively as part of a team.

  • Strong verbal and written communication skills.

  • Demonstrated professionalism, respect, and commitment to service excellence.

  • Previous experience in shipping/receiving, administration, or a similar role (preferred).

  • Ability to lift up to 15kg and handle packages as required.

  • Valid forklift certification (an asset).

  • Familiarity with ISO 9000 standards (an asset).

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The Administrative Assistant for Medical Affairs is a highly organized and motivated individual who provides administrative and coordination support to the Medical Affairs Office and Medical Affairs Leadership. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple...

  • Administrative Assistant

    4 days ago

    Hamilton, Ontario, Canada Applegreen Full time US$55,000 - US$65,000

    About ApplegreenApplegreen is a leading convenience and service station brand dedicated to delivering quality, efficiency, and exceptional service. We pride ourselves on maintaining a supportive and flexible work environment that empowers our team to grow and balance life and work effectively.Position OverviewWe are seeking a motivated and detail-oriented...

  • Business Support Coordinator

    4 days ago

    Hamilton, Ontario, Canada L3HHCM20 Full time

    Business Support Coordinator (Level D)Reference #31535Waterdown, OntarioAbout the RolePerforms general administrative support tasks within Engineering, Finance and Customer Service. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status...

  • HR Coordinator

    1 week ago

    Hamilton, Ontario, Canada Morison Insurance Brokers Inc. Full time

    HR Coordinator & Executive AssistantLocation: Hamilton, OntarioDepartment: Human ResourcesEmployment Type: Full-Time, In-OfficeAbout Morison InsuranceWe're a family-owned insurance brokerage with deep Hamilton roots dating back to 1895. What started as a three-person downtown Hamilton office has grown into multiple locations with 100+ team members across...

  • HR Coordinator

    4 days ago

    Hamilton, Ontario, Canada Morison Insurance Brokers Inc. Full time

    HR Coordinator & Executive AssistantLocation: Hamilton, OntarioDepartment: Human ResourcesEmployment Type: Full-Time, In-OfficeAbout Morison InsuranceWe're a family-owned insurance brokerage with deep Hamilton roots dating back to 1895. What started as a three-person downtown Hamilton office has grown into multiple locations with 100+ team members across...

  • Environmental Coordinator

    1 week ago

    Hamilton, Ontario, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...

  • Environmental Coordinator

    2 days ago

    Hamilton, Ontario, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...

  • HR Operations Administrator

    2 weeks ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The HR Operations Administrator provides assistance with daily transactional/operational HR activities and special projects to the HR Operations team. The HR Operations Administrator manages high volume transactions such as employee life cycle updates, onboarding initiatives, leave of absences, and employee notifications. This role provides assistance and...

  • JOB ID #31405: Administrative Assistant II

    2 hours ago

    Hamilton, Ontario, Canada City of Hamilton Full time

    Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our...

  • Student Placement Coordinator

    1 week ago

    Hamilton, Ontario, Canada Future Foundations Academy Inc. OA A1 Global College Full time

    We are GROWING and HIRING again.This is NOT a remote position. Please apply ONLY if you are available to work in-person.A1-Global College of Health, Business & Technology, Hamilton is recruiting an experienced and ambitious placement coordinator to join our team. Candidates should be open-minded individuals who see the potential in people and who believe in...