Administrative Assistant

SUMMARY

GolfBC Group is looking for a detail-loving Team Member to join our Vancouver Head Office for a 12-month maternity leave coverage position. You'll be part of our fun, friendly team that supports around 800 Team Members across our 7 golf courses throughout British Columbia. This role offers flexibility at 32 hours per week and up to 40 hours during peak times; depending on operational needs and what works best for you. This is a busy role for someone who loves administrative work, strives for excellence and wants to provide the best possible customer service.

The Payroll and HR Administrator works with the Payroll Team and Director of People and Culture, to ensure that our engaged and inspiring team gets onboarded efficiently through our HR software and receives their total compensation accurately and on time. Working with a successful and established company, this role gets the opportunity to enrich lives and inspire connections across our teams in Kelowna, Whistler, Victoria and Richmond.

We offer an impressive benefits package, a flexible + hybrid work environment, and fun office events We'd love to hear from you if you're detail-oriented, accountable, driven, and strong in time management.

RESPONSIBILITIES

• Recruitment: Support golf course Managers by getting job postings up swiftly.
• Onboarding: Ensure all new and returning seasonal Team Members complete onboarding paperwork in ADP.
• Benefits Administration: Enroll, change, and terminate Team Members in SunLife and My Health Spending Account.
• HRIS: Train to become an expert in the various HR technology systems to help fellow Team Members troubleshoot issues.
• Rewards and Recognition: Help ensure Team Members are acknowledged for their service by creating monthly reports for the golf course Managers, so that they know who to celebrate and when.
• Health and Safety: Update health and safety manuals, and complete WorkSafe reporting for the golf courses.
• Employee Files: Collaborate with the Payroll Manager and Administrator to help ensure we have all the Team Member information necessary for a timely and accurate payroll process.

CANDIDATE PROFILE

• 3-5 years of office administration experience
• Very strong attention to detail
• Highly motivated, takes initiative, accountable for results
• Works and communicates well within a team
• Responds to inquiries with a strong sense of urgency
• Shows tact and discretion when dealing with confidential information
• Ability to remain calm while handling tight deadlines
• Interacts effectively with Team Members at all levels of the organization
• Works diligently to solve problems
• Very strong computer skills, especially the Microsoft Suite

• Expression of our Core Values:

• Be Real: Communicates with honesty, openness, and respect.

• Own It: Takes responsibility and shows passion.
• Bring Your Best: Consistently brings best talents forward.
• Succeed Together: Shows compassion; appreciates uniqueness.

WHAT WE OFFER

GolfBC is an amazing place to work; we give our Team Members a first-class experience

• $40,000-$48,000 annual salary (32hrs/w)
• 6% vacation pay + paid time off between Christmas and New Year's + Easter Monday Off
• Robust extended health benefits package upon start, 100% employer paid
• Flexible Health Spending Account
• RRSP matching
• Flexible work hours
• Hybrid work model
• Office kitchen stocked with snacks and drinks
• Free golf
• Discounted meals at our restaurants in Richmond, Whistler, Victoria, and Kelowna
• Discounted stay at the Crystal Lodge in Whistler
• Regular team get togethers and office happy hours
• A beautifully designed, modern Downtown office with a warm and friendly company culture

ABOUT GOLFBC

GolfBC owns and operates world-class courses across British Columbia and Hawaii. From Whistler to Maui, to the sunny climes of Kelowna and Victoria, GolfBC offers the most naturally beautiful and challenging golf found north of the equator. Also part of the family is the Crystal Lodge in Whistler and our Whistler restaurant, the Beacon Pub and Eatery.

We love to hire Team Members who want to grow with the company and join the many tenured staff, who year over year, rate GolfBC as a great place to work GolfBC won 2024 Employees First Award Winner and 2023 Employer of the Year.

Join us in living our Purpose:

To enrich lives and inspire connection