Administrative Assistant

Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.

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Reporting to the Assistant Manager, Medical Affairs & Practice Office, the Administrative Assistant provides high-level administrative, coordination, and operational support to the Medical Affairs portfolio, working closely with physician leaders, senior leadership, and governance committees to ensure the effective delivery of key medical programs and initiatives. The successful candidate is responsible for leading coordination activities for the Medical Assistance in Dying (MAID) program, including supporting the MAID Chair with scheduling, meeting preparation, agenda development, minute taking, and follow-up activities. You will also lead the coordination of Medical Advisory Committee (MAC) meetings by preparing comprehensive meeting packages, agendas, minutes, and briefing materials, and by confirming Medical and Dental appointments for Board of Trustees meetings. 

In addition, the Medical Affairs Coordinator manages the day-to-day administration of physician on-call coverage, including the creation and maintenance of On-Call, Emergency Department Back-Up, and Duty Doctor schedules.  The role further supports operational effectiveness by leading ad hoc On-Call Working Group meetings, managing the shared mailboxes, and responding to time-sensitive and confidential requests from physicians and internal stakeholders. Given the nature of this position, the successful candidate will have access to confidential information related to medical/dental staff at CAMH, namely contract letters, medico-legal correspondence regarding disciplinary issues, physician files, physician compensation reports, correspondence with the Practice Plan office, and budgetary information. This information may have a wide scope of detail, and you are required to demonstrate utmost confidentiality in all situations.  

The successful candidate will be required to liaise with other Programs and Departments within CAMH such as Health Records, Payroll, Accounts Payable/Receivable, IMG, as well as external agencies such as the University of Toronto, CPSO, and other agencies or regulatory bodies. The candidate will support a workplace that embraces diversity, encourages teamwork, and complies with all applicable and regulatory requirements. This position is currently located at 100 Stokes Street.

The successful candidate is expected to have a post-secondary diploma, with a combination of 3 to 5 years of administrative experience.  The successful candidate will demonstrate strong organizational and communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment, supported by post-secondary education in a related field and several years of relevant administrative or coordination experience, preferably within a healthcare or corporate setting.

Compensation & Benefits:

• Hiring Salary Range: $53,230.40 – $66,538.00 per year (based on qualifications and experience)
• Full Salary Range: $53,230.40 – $79,845.60 per year (reflecting potential growth within the role)
• CAMH Benefits Package: Includes extended health and dental coverage, HOOPP defined benefit pension plan, paid vacation and sick leave, and professional development opportunities.

This role offers job stability, career development, and the chance to contribute to meaningful healthcare initiatives that improve patient and community well-being.