Legal Assistant/Law Clerk

ABOUT EFV LEGAL

We are a modern, relationship-driven law firm supporting entrepreneurs, founders, and growing businesses with strategic legal guidance. We work closely with purpose-led companies and are especially passionate about supporting women in business and female founders who are building bold, impactful ventures. Our services are business law, corporate/ commercial law, wills and estates and real estate. We are a fully woman team. Our clients are thoughtful, ambitious business owners doing exciting work — and we want someone who brings that same level of care, professionalism, and positive energy to every interaction.

This is a role for someone who takes pride in excellence, loves being trusted with responsibility, and wants to build a meaningful career in a modern law firm environment with incredible clients.

OPPORTUNITY

We are looking for a full-time Legal Assistant to become the operational backbone of our firm and the right hand to high-performing lawyers. This is not a traditional assistant role. This is a growth position for someone who wants to be deeply involved in legal work, firm operations, client experience, and the inner workings of a modern law practice. You will play a central role in keeping files moving, clients supported, and the firm running smoothly behind the scenes.

The role is fully remote, but we are looking for someone located in the GTA who is able to attend occasional in-person meetings, team sessions, and client events as needed as well as any bank runs for transactions. If this feels like a good fit, make sure you include the word 'success' in your application email so we know you are detail oriented.

Law Firm Operations & Administration

• Managing lawyer inboxes and prioritizing communications
• Calendar management, scheduling, and deadline tracking
• Digital file organization and document management
• Billing coordination, invoice preparation, and liaising with bookkeeping/accounting support
• Ensuring nothing falls through the cracks across active files

Project & File Management

• Tracking the status of legal files and ongoing project
• Following up internally to keep matters progressing
• Monitoring client communications and outstanding items
• Supporting workflow systems and improving internal processes

Legal Support & Law Clerk Duties

• Preparing first drafts of correspondence and legal documents for lawyer review
• Assisting with corporate legal work, filings, and record keeping
• Starting files and organizing documentation for transactions
• Supporting contract preparation and document execution processes

Technology, Systems & Growth

• Familiarity, or willingness to learn, cosmolex, google drive, trello, email marketing
• Helping implement and improve systems, automations, and AI tools
• Identifying ways to make the firm more efficient and organized
• Supporting a modern, tech-forward virtual law practice

ABOUT THE CANDIDATE

This role is ideal for someone who:

• Is highly organized and naturally takes ownership of their work, you have to love what you do because our clients deserve that passion.
• Things move fast at our law firm and we are looking for someone who thrives in a fast-paced, high-responsibility environment.
• Loves being the person who keeps everything and everyone on track If you love lists, checklists, and telling lawyers they need to get something done, then we need you.
• There is lots to do, so showing up and getting things done without constantly being told is exactly who we need.
• Is excited by law, business, and working closely with entrepreneurs who are doing really cool things.
• Wants to be part of a mission-driven firm that supports women in business and small businesses as our core values
• Is comfortable with technology willing to build the back end of our business with tech, ai, systems and automations.
• Communicates with warmth, professionalism, and confidence - we value transparency more than anything.
• Has access to a vehicle when needed to show up where we need you
• Is looking for a long-term home where they can grow with the firm over many years

WHAT IT'S LIKE TO WORK WITH US

Working at EFV Legal is collaborative, fast-paced, and deeply meaningful. We are a small, high-trust team where every person plays an important role and no one is "just" an assistant — your work directly impacts our clients, our lawyers, and the growth of the firm. You'll be trusted with real responsibility, encouraged to take ownership, and invited to share ideas that improve how we operate. Our clients are thoughtful, driven entrepreneurs building exciting businesses, and you'll get a behind-the-scenes look at how companies are built, structured, and protected. We move quickly and priorities can shift, but we communicate clearly, support each other, and care about doing excellent work while being good humans in the process. We value organization, initiative, professionalism, warmth, and a calm, capable presence, especially on busy days. If you take pride in keeping things running smoothly, love being part of a close-knit team, and want to grow long-term with a modern, tech-forward law firm that truly values your contribution, you'll feel right at home here.

HOW TO APPLY

Please submit your application by email with the subject line: "Legal Assistant - EFV Legal Registered Interest - [Your Full Name]" to In your email please include why you want to work for EFV Legal, what excites you about our Law Firm, and why you want to work with entrepreneurs and women-led businesses. In one sentence at the end of your email, tell us your favourite productivity tool. Please enclose a resume with relevant experience only and a link to your LinkedIn. We want to know why you want to work for us. Remember, your job will be to make the lawyer's job easier. If we have to identify why you're great for the role, without you telling us why you are, then it is not a good fit.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Work Location: Remote