Financial Administrator

4 days ago

Ottawa ON KH E, Canada Ottawa Mould Craft Limited Full time $45,000 - $55,000 per year

Reporting to the Controller, the Financial Administrator is responsible for processing and ensuring accuracy of financial records through clerical and administrative duties. General tasks include payroll processing, accounts payable/accounts receivable, assisting with reporting, research and resolving discrepancies.

Position Accountabilities:

  • Accounts Receivable
  • Accounts Payable
  • Account Reconciliations
  • General Ledger Posting
  • Assisting with preparation of monthly reports & statements
  • Data Entry

Position Responsibilities:

Accounts Payable Function

  • Coding and entering vendor invoices, performing a three-way match where required, noting discrepancies and following up
  • Entering employee expense claims
  • Matching visa statements with supporting documents and entering transactions, following up on discrepancies with the cardholder and internal team members
  • Preparation of cheques, wire, and bill payments
  • Reconciling supplier statements with internal records
  • Ensuring that all vendors are paid in a timely manner
  • Monitoring the accounts payable e-mail box and following up on all vendor inquiries
  • Maintaining the A/P sub-ledger

Accounts Receivable Function

  • Coding, entering and sending customer invoices for billing
  • Prepare bank deposits
  • Enter cash receipts, noting discrepancies and following up
  • Monitoring the accounts receivable e-mail box and following up on all customer inquiries
  • Perform customer collection calls
  • Maintaining A/R sub-ledger

Other Accounting Functions

  • Ensuring reconciliations are performed for accounts payable and receivable subledgers, as well as other balance sheet accounts at month-end
  • Reconciliation of intercompany transactions
  • Adhoc reporting as required

Education

Completion of college or other related courses in Accounting, Bookkeeping, Payroll Administration or other related field.

Experience

2+ years' experience in accounting and/or payroll capacity.

Skills:

  • Understanding of provincial and national governing legislation
  • Experience with systems such as MS Office Suite, ACCPAC, Simply Accounting, and/or Easy Pay is considered an asset.
  • Strong data entry and analytical skills with a high degree of accuracy and attention to detail.
  • Excellent knowledge of filing, financial and accounting computerized and manual systems.
  • Ability to work independently to prioritize work, balanced with leadership direction.
  • Proficient in Microsoft Office applications, particularly Outlook and Excel.

Characteristics:

  • Attention to detail
  • Ability to multitask

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Profit sharing
  • RRSP match

Application question(s):

  • The position requires immediate CG clearance. To get your CG clearance, you must be a CANADIAN CITIZEN or PERMANENT RESIDENT. Are you a Canadian Citizen or Permanent Resident?

Work Location: In person

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