Accounts Payable Clerk

6 days ago

Calgary, Alberta, Canada Arctic Arrow Group Full time

Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work. We offer exemplary construction and maintenance services in the power utility sector across Canada.

As we continue to grow, Arctic Arrow is offering this exciting opportunity for an Accounts Payable Clerk to work as part of our Finance team in our Calgary Office.

Accounts Payable Processing:

  • Download vendor invoices from group AP email address
  • - Split PDF into multiple PDF's if multiple invoices sent in the same file.
  • Review vendor statements for completeness
  • Contact vendors as necessary
  • Process high volumes of invoices with accuracy and efficiency, ensuring proper coding to accounts and cost centers
  • Enter AP invoices against Purchase Orders in accordance with company variance policies
  • Manage AP Invoice Approval workflow, attaching email approvals as backup documentation when applicable
  • Maintain complete digital records by ensuring all transactions include scanned invoice/credit images
  • Track and ensure timely application of outstanding credit memo

Administrative Support/Reception Duties:

  • Provide reception coverage, including greeting visitors and managing phone inquiries
  • Coordinate travel arrangements for management and field crew
  • Process incoming and outgoing mail and courier shipments
  • Manage office and refreshment supply inventory and ordering
  • May help to organize internal office events and functions
  • Provide cross-functional administrative and data entry support for all departments, including AP downloads and project deliverables.
  • Offers administrative support as required by company needs. 

Compliance & Confidentiality

  • Maintain confidentiality of sensitive financial and organizational information
  • Support organizational objectives by completing related tasks as assigned

Skills Set

  • Detail oriented
  • Thorough
  • Highly organized
  • Experience working in a multi-company, cost center environment
  • Analytical
  • Previous AP experience required
  • Maintain respectful Vendor relationships
  • Data entry skills
  • General math skills
  • Strong "can do" attitude and approach to responsibilities
  • Ability to work independently and with all levels of staff within the company

Qualifications

  • Comfortable working in Excel (pivot tables)
  • Knowledge of Adobe (splitting files, stamping, editing, adding images)
  • 1+ years' experience in a similar role and high volume (data entry/invoicing) environment
  • 1+ years' experience in the construction/utility industry or project-based company is an asset
  • Experience with the following purchase orders, subcontract progress billing
  • Education and/or Training in document controls, asset

Arctic Arrow offers a competitive compensation and benefits package for the right individual.

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.

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