Financial Administrator

5 days ago

Calgary AB TC R, Canada BENPRO TECHNOLOGIES Full time

Reports To: Office Manager

1. Summary of Position

The Financial Administrator supports the daily financial operations of Benpro Technologies and Prooftest Consulting. This role is responsible for completing established accounting processes, including accounts payable, accounts receivable, and bank reconciliations. The Financial Administrator ensures accuracy, timeliness, and strong documentation across all financial transactions.

This is a hands-on role focused on executing finance processes. Success in this position requires a hard-working, highly detail-oriented individual who takes pride in accuracy, consistency, and meeting deadlines.

2. Qualifications and Requirements

  • Experience in AP, AR, or bookkeeping roles
  • Strong attention to detail and a commitment to accuracy
  • Hard-working and able to meet recurring deadlines
  • Comfortable following established processes consistently
  • Proficiency with accounting software
  • Strong organizational and communication skills
  • Familiarity with multi-entity accounting
  • Intermediate Excel skills (sorting, filtering, formulas)

3. Duties and Responsibilities

Accounts Payable (AP)

  • Process vendor invoices, ensuring accuracy and proper approvals
  • Match invoices to purchase orders and receipts where applicable
  • Prepare payment runs based on established schedules
  • Maintain organized digital and physical AP records
  • Communicate with vendors regarding statements, discrepancies, or inquiries

Accounts Receivable (AR)

  • Generate and send customer invoices based on established procedures
  • Track payments and follow up on outstanding receivables
  • Reconcile AR aging reports and flag discrepancies

  • Assist in resolving billing or payment issues with customers

  • Deposits cash and cheques to bank accounts

  • Analysis of customer credit applications and current credit ratings to determine if credit will be granted

Bank Reconciliation & Financial Support

  • Complete monthly bank reconciliations for both companies
  • Reconcile credit card statements and ensure receipts are properly coded
  • Maintain accurate financial records in the accounting system
  • Assist with month-end close activities as directed by the Office Manager or Fractional Controller
  • Provide administrative support for financial reporting as needed

Cross-Company Coordination

  • Support consistent accounting workflows across both Benpro and Prooftest
  • Collaborate with the Office Manager to ensure shared systems and processes run smoothly
  • Maintain organized documentation accessible to both companies' leadership and controller

General

  • Read, understand and follow all company safety rules and safe work procedures.
  • Demonstrate high work ethic, accountability, and consistency

  • Reduce administrative burden for the Office Manager, GMs, and Controller

  • Maintain confidentiality and professionalism in all financial matters

  • Assist with filing, document organization, and data entry

  • Other duties may be required.

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