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Project Coordinator

2 weeks ago

Vaughan, Ontario, Canada The Redpath Group Full time
Responsibilities
  1. Program Coordination & Scheduling:  
  • Develop and maintain the global rollout schedule, ensuring alignment with regional deployment plans 
  • Track milestones, deliverables, and dependencies across multiple regional streams 
  • Facilitate regular status meetings and provide consolidated progress reports to program leadership 
  • Document/record minutes and follow up on action items, as required 
  1. Risk & Issue Management: 
  • Maintain a centralized risk and issue log for the global program, ensuring all regional PMs are actively updating and managing the tool 
  • Proactively identify potential risks, escalate critical issues, and track mitigation plans 
  • Schedule and coordinate RAID meetings on a regular basis 
  • Support governance processes by preparing risk dashboards and presenting updates to steering committees 
  1. Resource Planning & Management: 
  • Assist in resource allocation across global teams, ensuring optimal utilization 
  • Track resource availability and forecast future needs based on rollout phases 
  • Coordinate onboarding and training schedules for project team members 
  • Maintain/ manage Constraints calendar 
  1. Program Governance Meeting Management:  
  • Manage the scheduling and preparation for Program Governance sessions (Steering, if required, Program Integration and Change Control Board) 
  • Document and distribute minutes 
  • Document/record minutes and follow up on action items, as required 
  1.  Integration Support:  
  • Coordinate integration activities between regional streams, SI vendor and Redpath stakeholders 
  • Monitor interface development and testing timelines to ensure readiness for deployment 
  • Work closely with technical teams to resolve issues promptly 
  1. Change Management Program Support 
  • Supports the Change Management Office, Team and Lead with: 
  • Communications coordination 
  • Maintaining key Program change documentation such as a change impact log 
  • Supports the facilitation of town halls and/or key stakeholder meetings 
  • Risk and Issue management coordination 
  • Act as a liaison between regional and global stakeholders 
  1. Communication & Stakeholder Engagement: 
  • Act as a liaison between global and regional teams to ensure consistent communication. 
  • Prepare and distribute program updates, dashboards, and executive summaries. 
  • Support change management activities by coordinating communication plans and stakeholder engagement 
  1. Documentation & Compliance: 
  • Maintain accurate program documentation, including plans, logs, and governance records 
  • Maintain and update meeting minutes, action items and RAID log 
  • Support lessons-learned sessions and incorporate feedback into future rollout phases 

     
Qualifications
  • 5 to 10 years project experience 
  • 2 to 3 years program management experience 
  • Strong organizational and coordination skills with experience in large-scale ERP implementations 
  • Knowledge of ERP systems (Oracle Fusion) and integration principles 
  • Proficiency in project management tools (MS Office, MS Project, Smartsheet, or similar) 
  • Excellent communication and stakeholder management skills 
  • Ability to work in a fast-paced, global environment with multiple time zones 
  • Mining engineering and/or mining construction experience is an asset 
  • Extended international travel may be required 
  • Hybrid role: a minimum of 3 days in Vaughan office per week 

    #LI-JR1   #LI-Hybrid